US E-EA Senior Event Planner – Deloitte

Company Name: Deloitte
Location:
Philadelphia, PA 
Type:
Full Time

Job Description:

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a focus on events delivered both live and virtually in the Southeast/Central Region . The position require s meeting and event planning experience from sourcing, contract negotiation, logistics management and seeing through to flawless execution. It demand s a significant amount of communication with senior leadership as well as internal meeting stakeholders . The ideal location for the position is Philadelphia or Chicago.

Qualifications

  • Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events ; 5-7 years of experience
  • Excellent communication skills (written and oral) with a consultative style
  • Project management – ability to understand scope, create timelines and detailed event forecasts , and deliver on time to budget
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook , MS Teams and Zoom is preferred
  • Excellent customer service
  • BA/BS required

Responsibilities

  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting stakeholders , vendors, registration, procurement and operations teams ; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
  • Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
  • Manage the Zoom production for virtual events including speaker agreements, run of show and any other 3 rd party vendor coordination.
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Serve as single point of contact for both the event sponsor and the hotel/ event venue
  • Develop, review and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
  • Rev iew, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
  • On-site support for designated meetings to ensure successful meeting execution
  • Audit and submit all event related invoices for processing
  • Post meeting reporting and reconciliation