Company Name: Trumpf Inc.
Location: Farmington, CT
Type: Full Time
Reporting to the Manager of Marketing, the Trade Show & Event Coordinator position supports the planning, execution and oversight of company events in North America which include tradeshows, conferences and internal company events, in alignment with marketing strategy. This position is responsible for collaborating with various cross-functional areas and partners to execute an effective trade show and event program. Responsibilities include the coordination of all elements of the program including scheduling and planning, all logistics and operations, travel and housing, development of displays and graphics, vendor and association relationship supervision, ROI and ensuring TRUMPF’s presence at shows reflects a polished execution of the TRUMPF brand and business unit objectives and priorities. Position requires 50% travel. Coordinator must be present at event venue from the first day of set up until the last day of tear down.
Principle Duties & Responsibilities
The statements below are intended to describe the general nature and level of work in this position. They are not intended to be an exhaustive list of all responsibilities. The position may require that employees perform other duties as assigned.
- Simultaneously coordinate and execute multiple events of varying sizes at any one time. Assume top-to-bottom ownership of show planning, logistics and operations while executing a fast-paced trade show schedule. Ensure all details are completed accurately, on time and within budget.
- Consult with Manager Marketing regarding event strategy, objectives and program goals; make recommendations to achieve minimum spend for maximum impact.
- Coordinate show registration, booth space selection and payment of exhibit and other fees
- Plan/coordinate show logistics, including staffing, booth and equipment shipment and rental, show set-up and dismantle. Oversee event process and be onsite from the first day of set up through the final day of tear down.
- Track and maintain inventory of trade show assets (displays, structures, pop-ups, signage, marketing materials, etc.)
- Maintain knowledge of corporate display guidelines and ensure all pieces meet requirements.
- Maintain an accurate, updated trade show calendar. Update the TRUMPF Event Organizer (TEO) in accordance with guidelines set by corporate headquarters.
- Post-event tracking and ROI analysis to help measure the company’s marketing initiatives and to improve future performance.
- Active relationship with exhibit management firm to maximize collaboration, closely monitor expenses, and control inventory and condition of equipment.
- Lead coordination and communication across internal departments including but not limited to applications, service, logistics and contracts, as well as outside vendors to ensure timely and efficient order, transport and install of machines.
- Coordinate and manage TRUMPF Accessories program including management of Marketing closet inventory of these items
- 3-5 years of experience managing trade shows
- Exceptional project management and organizational skills
- Deadline-driven and able to work both independently and as part of a team
- Strong problem-solving, negotiation, and interpersonal skills with the ability to resolve issues with a mature, calm, and flexible approach
- Proven ability to communicate effectively with internal clients, executive management and business partners
- Ability to travel up to 50% – number of days each month will vary and include both weekends and evenings during show set-up and dismantling
- Communicate clearly and concisely, both, orally and in writing
- Can thrive in an environment where priorities shift on a dime; demonstrated flexibility
Bachelor’s degree in Marketing/Advertising or Communications or equivalent experience desired
“All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.