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Trade Show Event Coordinator – Connection

Company Name: Connection
Location: Merrimack, NH
Type: Full Time

Job Description:

Working under direct supervision of the Mgr., Marketing Events, the Trade Show Event Coordinator oversees all administrative duties related to coordinating tradeshows including tradeshow registration, check requests/purchase orders, communication with all relevant parties (sales, tradeshow attendees and marketing), event packing and shipping, invoice processing, maintenance of budget and organizing tradeshow docs/files. The Coordinator also supports the Events team as needed with organization and registration at large event.

Responsibilities

  • Coordinates tradeshow administrative duties including equipment needed, supplies, registration, attendees and schedules. Maintains budget and organizes tradeshow docs/files
  • Communicates with all relevant parties (sales, tradeshow attendees and marketing) regarding travel needs, demo preferences, and all set up requirements.
  • Ensures timely packing and shipping of all required event materials and equipment. Coordinates with shipping department
  • Processes check requests/purchase orders and invoices.
  • Provides occasional assistance with other events going on: registration at offsite events, stuffing envelopes, printing badges/registration sheet, packing day of materials, etc. and other duties as assigned
  • Performs all other duties or special projects as assigned.

Qualifications

  • Associate’s Degree or the equivalent combination of education and work experience in Marketing, Business Administration or Communications
  • Basic computer knowledge with ability to operate keyboard for data entry.
  • Advanced Microsoft Office skills to include creating presentations, creating documents in Word to included advanced formatting, creating spreadsheets to include the use of macros
  • Excellent attention to detail in composing, keying, and proofing professional business materials
  • Discreet with demonstrated ability to work in a confidential executive environment using good judgment while acting as an ambassador for the company
  • Adaptable with ability to switch tasks based on shifting priorities
  • Analytical with ability to draw conclusions from data, systematic and rational
  • Conceptual with ability to conceive mentally, formulate ideas, use imagination to achieve results
  • Articulate with ability to express oneself clearly and professionally in written and oral communication
  • Decisive with ability to make a prompt determination and substantiate decision if challenged.
  • Detail oriented with item by item focus, meticulous attention to detail with ability to proofread for accuracy
  • Intuitive with ability to perceive others’ feelings and motives quickly from subtle signals
  • Organized state of mind with ability to document activities, anticipate problems, plan schedules and monitor performance according to priorities and tight deadlines
  • Perceptive with ability to understand the needs and values of others
  • Physical requirements include lifting up to 25lbs

Additional Preferred Competencies Or Preferred Qualifications, If Any

  • Ability to work some off hours: Generally a Monday-Friday position with some weekends, week day nights for companywide events
  • Experience with Workfront, JDE Edwards and booking travel arrangements is a plus.
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