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Trade Show and Events Manager – Audinate

Company Name: Audinate
Location: Audinate
Type: Full Time

Job Description:

As our Tradeshow and Events Manager, you will work closely with the marketing, training, sales and product management teams to oversee the successful execution and support of corporate tradeshows and regional training events worldwide. This includes assisting with logistical planning and management of large multi-segment tradeshows as well as supporting smaller regional tradeshows and training events.

To be successful you’ll need to have deep understanding of end-to-end trade show and event management. You’ll know what a great trade show experience looks like from the booth design to the team staffing the booth and leading training events.

Responsibilities

  • Work with marketing, sales, and product management to coordinate logistics and deliverables for trade shows. Logistics can include booking booth and meeting space, working with booth designers, managing housing, managing budgets, staffing booth plans, packing and sending exhibition material to and from shows, etc.
  • Work with vendors, e.g. exhibit house, printers, freight companies etc., to ensure timely, cost-effective execution
  • Travel to and support onsite execution and management of key events, including show set-up and take-down
  • Track expenses and assist in complete financial reconciliation
  • Ensure processing of show leads in CRM system and distribution to sales team
  • Maintain show schedules, project checklist and processes through exhibit management templates
  • Detailed and standardized planning and project management with clear goals/strategy for each show. This includes capturing promotional plans for shows in addition to booth design/production requirements along with demos/demo equipment
  • Annual show calendar and payment schedules
  • Accessible, consistent documentation for other team members
  • Clear and accurate communication with company attendees and third parties including booth playbooks in advance of show
  • Budget tracking before, during and after shows to ensure all expenses are captured and settled in a timely manner (especially important at the end of the fiscal year when books need to be closed).
  • Booth traffic tracking – leads, visits, conversations to help gauge ROI
  • SWAG procurement and management
  • Ability to travel to larger domestic shows as identified in planning as well as potential travel for key international shows

The successful candidate will have…

  • 3-5 years’ experience in trade show/events management and coordination
  • Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally.
  • Excellent written and verbal communication skills, including presentation skills
  • Strong organizational and planning skills
  • Detail-oriented with excellent follow-up, budgeting, and time management skills
  • Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
  • Knowledge of marketing communications and graphics helpful
  • Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel)
  • Willing to travel up to 20% to organize events as needed, may include travel on some evenings and weekends

Audinate provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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