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Sr Project Manager, Global Event Management – Johnson & Johnson

Company Name: Johnson & Johnson
Location: New Brunswick, NJ (Hybrid)
Type: Full Time

Job Description:

This position reports to the Leader, Global Event Management. The Sr. Project Manager is an enabler of successful global experiences – providing focused management and the ability to execute customized end-to-end novel solutions tailored to each meeting and event hosted by the BOD and the EC.The Sr. Project Manager is a strategic advisor who brings forward creative, boundary-pushing ideas, knowledge of designed experiences, production/staging, and transforms them into dynamic, engaging outcomes. Responsibilities include total project management for global virtual, in-person, and hybrid events. This position interacts with senior level management and manages project budgets in excess of 2M.


  • Manages approximately 20-25 global Executive Committee level meetings/events per year ranging from 10 to 5000 participants (approx.)
  • Responsible for delivery of travel logistics for the Johnson & Johnson Executive Committee meetings including:
  • Travel logistics for all EC members to/from their home locations globally
  • Source, plan and execute all aspects of EC meeting logistics (including aviation, ground transportation, hotel accommodations, food & beverage, audio visual needs, recreation or any additional special requests, billing etc.)
  • Liaison between JNJ Aviation Department, security, ground transportation, OCS team as well as the Global Event Management team.
  • Onsite execution for all global EC offsite meetings
  • Close collaboration with the OCS team to ensure flawless execution.
  • Displays strategic planning and meeting management skills:
  • Provides comprehensive scope and project objectives
  • Establishes clear roles and responsibilities for project team members
  • Sets, communicates, and drives timelines
  • Lead onsite project management (live or virtual)
  • Manages production: live and virtual, exhibits, registration, rehearsals
  • Ability to understand multiple business segment needs and requirements (Pharmaceuticals, MedTech, Corporate)
  • Complex budget management, recorded savings, reconciliation and coordination with Finance
  • Risk management and strong negotiations skills
  • Manages all project third party payments via internal credit card system; ensures invoicing dates and payment terms are met
  • Ensures HCC compliance, security, and COVID-19 protocols
  • Percentage of global travel 50%


  • Database and registration management (including onsite registration management & badging)
  • Airport operations and air travel (including Corporate Aviation)
  • Amenities, uniforms and gifts (including selection, collation, distribution & warehousing)
  • Décor and entertainment (including production and staging)
  • Food and beverage (including menu development, guarantees, BEO’s)
  • Function and hospitality space (including room layouts, space planning & CAD drawings)
  • Hotel accommodations (including allocation, assignments, check-in/out, luggage, payments)
  • Logistics (including scheduling, deliveries, load-in/load-out)
  • Travel (including partnership with agencies, visa processing & letters of invitations)
  • Tours (including free-time activities, excursions, customized options)
  • Transportation (including fleet, drivers, routes, schedules, parking, permits)
  • Ground transportation management (commercial & Corporate Fleet, air fare analysis)
  • Vendor and committee liaison (including DMC, hotel, and various vendors)
  • Offsite hospitality (themed events, dine-arounds, venue rentals, offsite special events)
  • VIP program management (including Board of Directors, Chairman’s Office, customers)
  • Procurement (including hotels, staffing, destination management companies (DMC’s), communication & promotional items
  • Staffing Management (procurement, selection, & training)
  • Conducts site inspections for all offsite events and meetings


  • Production management and oversight of planning agenda including:
  • RFPs for production and graphic design agencies
  • Webcasting, streaming, engagement tools, filming – live and pre-recorded. Green screen recordings, Zoom recordings and webinars
  • Manages agency deadlines for presentations, scripts, and graphic design
  • Full run-of-show elements
  • Scheduling of rehearsals, makeup, and teleprompting
  • Production (including staging/exhibits, graphic design, and all audio visual support)
  • Work closely with in-house resources, TV studio & video production and J&J facilities
  • Liaise with communications partners (including communication strategy plan)
  • Event content and design kick-off meetings
  • Works closely with Sr. Visual Strategist


  • Manages hybrid events if applicable
  • Knowledge of virtual event platforms, registration solutions and third party applications (Poll Everywhere, CVENT, etc)
  • Advances creative hybrid solutions; open to new ideas and services
  • Works closely with Sr. Technical Strategist


Job Qualifications

  • Bachelor’s Degree required
  • A minimum of 8 years of related experience is required
  • Planning within Fortune 100 and/or heavily matrixed environment highly preferred
  • CMP preferred
  • Project Management, Budget Management & Reconciliation, Verbal & Written Communication Skills, People Management, Performance Management required
  • Strong MS Word, Excel and PPT experience required
  • Requires up to 50% travel, including both domestic and international

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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