Company Name: Vimeo
Location: New York, NY
Type: Full Time
Job Description:
Help Vimeo build a world class operation (e.g., process, systems, etc.) from the ground up while executing a range of compelling experiential programs in various formats. You will ensure all external events are executed with flawless perfection, including but not limited to a global flagship conference, executive programs, and industry sponsored events. You will be responsible for guiding our target audiences into personalized event journeys.
The position is a full-time remote role. You will report to the Head of Global Events and be tasked to establish team procedures, manage top vendor agreements, own annual events calendar, monitor timeframes with budgets, design different end-to-end attendee experiences, support on-site execution, and deliver detailed program briefs.
What you’ll do:
- Oversee and assist in the execution (pre, during and post) of award-worthy events (25 – 15,000+ attendees)
- Support all phases of design, planning and execution of live, virtual and hybrid programs
- Create key timelines and support project scopes, including goal setting, timelines, and quality assurance
- Responsibilities include, but not limited to: Décor, housing, A/V, room sets, f&b, giveaways, signage, etc.
- Proactively develop specific recommendations on how to drive audience engagement and conversion
- Get excited by creating never been done / seen experiential activations + surprise and delight moments
- Research, evaluate, onboard, and manage external agencies and freelancers
- Monitor event spend, including the creation of purchase orders, invoicing, and payment management
- In charge of Vimeo core staff logistics and task assignments
- Build strong working relationships across the organization to move projects forward quickly & effectively
- Identify and document project risks and dependencies, establish mitigation plans and escalate when necessary
- Create pre-event briefs, ABC Guides, and post event recap reports
- Data entry: Take meeting notes and track initiatives across the team
- Analyze and evaluate the effectiveness of event tactics and apply learnings to future events
- Maintain knowledge of industry trends and best practices to continually up level event experiences
- Manage annual events calendar
- Run efficient, effective, and well-organized meetings
- 10% – 15% travel required to assist with the on-site execution and breakdown of events
- Assume additional responsibilities as necessary for the continued growth of the team
- Become a Vimeo product specialist through our platform
- Support the product to improve features and build the future roadmap through thoughtful feedback
- Grow to become a subject matter expert in event design & operations
- Work with product marketing & enablement to educate employees on the challenges event organizers face
Skills and knowledge you should possess:
- 5+ years of corporate event experience (internal or external)
- Highly organized self-starter who can think strategically
- Experience negotiating and building partnerships with outside vendors
- Strong project, expense, and time management skills
- Consistent ability to work under pressure and manage multiple projects while keeping priorities in order
- Proven track record collaborating effectively with all levels of people across a company / around the world
- Excellent written and verbal communication skills
- Ability to maintain an optimistic and self-starter attitude
- Detailed-oriented, well organized, energetic and results driven
- Comfortable dealing with ambiguity, shifting priorities and the occasional abrupt change
- May be required to move materials weighing up to 15 pounds
- Capacity and willingness to invest longer hours (during peak event seasons)
Targeted Base Salary Range: $83,000 to $132,500
We’re proud to be an equal opportunity employer where diversity, equity, and inclusion is championed in how we build our products, develop our leaders, and strengthen our culture.