Special Events Production Coordinator – The Walt Disney Company

Company Name: The Walt Disney Company
Burbank, CA
Full Time

Job Description:

The Coordinator – Special Events Production role will be responsible for managing all logistics to acquire physical and digital assets, costumes and props, onsite production management for premieres, fan events, and exhibitions and production and department-wide travel coordination. Reporting directly to the Manager, Special Events & Production and oversight from VP, Special Events & Production, the Coordinator will provide daily operational, administrative and production support for the team.


  • Facilitate production logistics for film premieres and special events
  • Leading the creative team for display and exhibit design
  • Manage all asset requests with: Disney Physical Asset Management, Marvel Studios Asset Management, Lucasfilm Asset Management, Franchise, Studio Marketing, Walt Disney Animation Studios and Pixar Animation Studios, Walt Disney Imagineering, and Corporate Communications
  • Asset loan documents
  • Manage budgets for assigned projects and/or events
  • Specialty item sourcing and procurement
  • Location scouting and site surveys and venue agreements
  • Vendor bid analysis
  • Invoice reconciliation and coding
  • Contract facilitation
  • Coordinate departmental labor requests
  • Assist with performer auditions
  • Talent and filmmaker outreach. Liaison for special appearances
  • Maintain/organize departmental project files and archives
  • Department-wide travel logistics
  • Other duties as assigned

Basic Qualifications:

  • 1-2+ Years’ Experience in Marketing – Film, Entertainment, Theme Park, Sales
  • Live show production/entertainment experience a plus
  • Preferable Disney Cross Line of business experience
  • Microsoft Office Skills
  • Strong Collaborator, Team Player, Multi- Task, and Drives Strong Results
  • Innovation and Creative Marketer
  • Strong Communication and organizational skills and ability to interface with all levels of management
  • Flexibility in schedule as this job requires working occasional weekends, holidays, sometimes odd hours

Required Education

  • Four-year College Degree in Marketing, Communication, Business or Related Field