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Senior Office Administrator/Events Coordinator – Intelliswift Software

Company Name: Intelliswift Software
Location
: Nyack, NY
Type: Full Time

Job Description:

Intelliswift Software Inc. conceptualizes, builds, and supports the world’s most amazing technology products and solutions. Our team of rich experts from diverse backgrounds contributes to making Intelliswift one of the most reliable partners in IT and Talent solutions. We specialize in delivering world-class Digital Product Engineering, Data Management and Analytics, and Staffing Solutions services to Fortune companies, SMBs, ISVs, and fast-growing startups.

Job Description:

Office and Event Operations

  • Responsible for the activities of outsourced vendors in the delivery of all required workplace services. This includes but is not limited to overseeing all maintenance services such as janitorial, specialty cleaning, kitchen, food & beverage services, and various vendors.
  • Establish maintenance contracts to ensure such services are performed at the contracted time, term and conditions. Ensure established service levels are met or exceeded while keeping in mind the needs of Client staff.
  • Communicate and partner as needed with landlord/property management.
  • Provide general and overall facilities services, including continuous monitoring of office/facility.
  • Address client inquiries/requests/concerns ensuring timely, quality resolution, service delivery, and customer satisfaction.
  • Partner with Facility Management for effective facilities and space planning programs for the office.
  • Partner and collaborate with cross functional organizations and stakeholders to deliver on the support objectives of the Global Corporate Services Team.
  • Responsible for all event logistics and setups.
  • Responsible for invoice tracking.
  • Responsible new vendor setup, obtaining proposals, RFP’s and contract preparations.
  • Responsible for ordering all supplies and consumables (snacks, beverages)
  • Responsible for all NY staff assignments in Nuvolo.
  • Assist with floorplans and updates.
  • Assist in annual budget preparation and tracking monthly opex actuals
  • General knowledge and backup assistance in FM systems (Nuvolo, Ask Facilities, Condeco, Concur Expense, and Ariba.
  • Perform other related duties, as needed by Facilities Manager and Corporate Services team.

Required Skills:

Concur, workplace services, facilities services, Event Management, Office Maintenance.

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.

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