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Senior Meeting and Event Planner – Recorded Future

Company Name: Recorded Future
Location: Boston, MA (Hybrid)
Type: Full Time

Job Description:

We are seeking a Corporate Senior Meeting & Event Planner to partner with the organization in delivering skillful meeting planning for a variety of meeting types. This detailed oriented role is responsible for managing all aspects of a successful meeting not limited to curating attendee communications, logistics, sourcing and working with the cross functional planning teams on roles responsibilities, updates, timelines and deliverable throughout the entire meeting planning Process.

Reporting to the Senior Director of Procurement, Meetings & Events and Global Travel you will be a key member of the team.

What you’ll do as Senior Meeting and Event Planner:

  • Lead, plans and executes internal and external face to face and virtual meetings globally
  • Manages hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings to stay in line with budget
  • Develop RFPs and RFIs along with evaluation criteria, industry benchmarking, and negotiation strategy when required
  • Facilitate and manage a high volume of tasks within a demanding and rapidly changing environment
  • Provides superior customer service during the planning process and on-site
  • Proficient in Cvent, the company’s meeting management tool
  • Experience in strategic sourcing with a proven track record of contract negotiations and documented savings
  • Demonstrated success producing high-quality deliverables on time and within budget in a fast paced, high growth, environment
  • Ability to influence and partner with business colleagues throughout the organization
  • Advanced skills in Excel with the ability to tell stories with data
  • Ability to travel domestically and globally when required
  • Manage companies on-line booking tool relating to meeting invites and flight analysis
  • Procure other goods and services for the organization not relating to meeting management
  • Benchmarking analytics of cost of events
  • Procuring for all meeting and event requests
  • Supports any ad-hoc request

What you’ll bring as the Senior Meeting and Event Planner:

  • Requires 6+ years of Corporate Meeting and Event Planning Experience
  • Highly proficient with Cvent Platform
  • Experience with Ironclad or similar contract management system
  • Experience with data analysis
  • Bachelor’s Degree
  • Proficient with Microsoft office suite
  • Project Management

Recorded Future is an equal opportunity and affirmative action employer and we encourage candidates from all backgrounds to apply. Recorded Future does not discriminate based on race, religion, color, national origin, gender including pregnancy, sexual orientation, gender identity, age, marital status, veteran status, disability or any other characteristic protected by law.

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