Company Name: Little Kids Rock
Location: Verona, NJ
Type: Full Time
We are looking for a Senior Manager of Events (SMOE) with proven success in event management, project management, relationship building, and working with digital tools to join our innovative, passionate, fun and mission-driven team.
Through a variety of events, Little Kids Rock raises funds and cultivates support for its mission, while also celebrating and providing engagement opportunities for music teachers and students in schools across the United States. Events are one of the most important ways that we grow, connect, and inspire both our supporter and teacher communities. Many events moving forward will have both in-person and virtual elements, capitalizing on opportunities to engage varied audiences in multiple locations, and continuing to invest in digital engagement resources while realizing the value of bringing our community members together face-to-face.
Reporting to the Chief Operating Officer, and working closely with department leaders with respect to events that achieve respective departments’ goals/initiatives, the SMOE will be the primary events professional at the organization. This “shared service” role includes developing, planning and implementing the organization’s events to support fundraising, programmatic, and internal goals and initiatives. Examples of events include fundraising galas, conferences for teachers, and staff and Board events such as retreats. The SMOE will also coordinate opportunities for third parties to produce external events to support the mission of the organization as guided by the organization’s revenue strategy. This position is responsible for ensuring that all events are high quality, professionally managed, support the mission and embrace nonprofit event best practices, including creating and evaluating processes, policies and procedures around the organization’s events. This is a full-time position.
- Create high quality, impactful and accessible events – both in-person and integrating virtual elements – that represent Little Kids Rock’s brand and adhere to nonprofit event best practices.
- Manage event planning from start to finish, with a primary focus on fundraising events (e.g. timelines, programs, venue logistics, production schedules, staffing, F&B, décor, budgets, auctions, etc.), as well as the organization’s annual Modern Band Summit.
- Serve as the nerve center on all events produced by the organization, functioning as a cross-departmental liaison between the development and program departments, and collaborating with various colleagues to both create dynamic and engaging event experiences and to plan promotional strategies to increase event awareness.
- Provide high-quality support to internal and external stakeholders, including fellow colleagues, event participants, Board members, teachers, volunteers and partners.
- Work with development, program, marketing and technology departments to build annual events roadmap, calendar, timeline and processes, including decision-making protocols around prospective event opportunities.
- Conduct post-event wrap ups, debriefs, and analyses; monitor and evaluate the effectiveness and impact of events.
- Working with the technology department, manage event processes in Salesforce, from approval processes through event evaluation.
- Work closely with development and finance departments to maximize ROI for fundraising events, per nonprofit event best practices.
- Plan and implement organizational events, such as staff retreats, outings and professional development events.
- Manage National Board meeting logistics, and support regional advisory board events as applicable.
- Maintain and manage relationships with vendors, venues, consultants and partners.
- Manage soon-to-be-hired coordinator-level team member who will focus on teacher and student engagements.
Skills, Experiences and Qualifications
Strong candidates will bring a diverse set of skills, characteristics, and experiences, both professional and lived. Little Kids Rock strives to mitigate inherent biases that influence hiring practices by focusing on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic.
The following offers an aspirational view of the ideal candidate profile; we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.
Ability to be resourceful and thoughtful in finding creative ways to meet organizational needs. Able to be flexible and adaptable to changing priorities as conditions require.
Ability and desire to work cooperatively and collaboratively with others across teams; Ability to work and manage across lines of difference and build consensus both internally and externally. High level of emotional intelligence.
Able to identify the actions necessary to achieve task completion and positive results. Able to meet deadlines and performance goals.
Passionate about events and about creating meaningful, impactful experiences – both in-person and virtually. Ability to “tell a story” through an event. Understands the mission of the organization and its impact on students, teachers, and their communities, and can translate this into successful, values-driven events.
Strategic Project Manager
Able to multitask, work efficiently and pay the highest-level attention to detail. Ability to handle multiple tasks and competing deadlines in a fast-paced environment; can prioritize effectively and is extremely organized, detail-oriented and efficient.
Innovation and Change Management
Uses personal knowledge and professional experience to envision the future, anticipate change, capitalize on opportunities and develop innovative options that further the strategic direction of the organization. Understands and adapts to changes in the strategic and/or operational direction of the organization
Purpose Aligned and Committed to Diversity, Equity and Inclusion
Committed to kids and teachers and passionate about the power of music to impact their lives. Culturally responsive and able to identify and navigate power and privilege dynamics, as well as willing to assess gaps in own cultural awareness, listen to feedback, and commit to ongoing growth and learning in these areas.
Skills And Experiences
- At least 5-7 years of experience in event planning/event management, production and promotion, preferably in a nonprofit setting.
- Experience producing fundraising events that raise more than $1M.
- A demonstrated ability to leverage opportunities to raise funds via events.
- A successful track-record of producing virtual events and event integrations with software-based solutions.
- Comfortable in an online environment and “tech-forward,” with an aptitude for working with digital systems and applications to build effective engagement opportunities.
- Can handle multiple tasks and competing deadlines in a fast-paced environment; can prioritize effectively, and extremely organized, detail-oriented and efficient.
- Superb written and verbal communications skills, copyediting and proofreading skills, familiarity with brand-conscious design, and ability to compose effective and brand-conscious communications.
- Excellent budget management skills, including the ability to negotiate and manage costs.
- Proficiency with Microsoft Word, PowerPoint, Excel and Google Suite.
- Proficiency with database systems, preferably Salesforce.
- Proficiency with other software solutions, such as project management and financial applications.
- People management experience.
Preferred Skills And Experiences
- Experience producing industry conferences with hundreds of attendees.
- Experience producing team events, such as retreats.
- Experience planning concerts and/or other events with musical components
- Relevant certifications and/or degrees in event management.
- Displays a sense of fun, wonder and humor.
- Experience working with or as an educator a plus.
- Music maker is a plus.
Location and Travel
This is a full-time position, based remotely. The organization will eventually return to an office environment, likely in Northern New Jersey. At that time, this position may be required to commute periodically to this office. Occasional travel will be required, including events and event planning trips.
Working at Little Kids Rock – Our Workplace Values
- We are committed to kids and teachers and passionate about the power of music to impact their lives.
- We are one team, with one mission, and one groove, and together we make good things happen.
- We are creative, entrepreneurial, positive and playful.
- We are inspirational.
- We are accountable.
- We are respectful.
- We support personal and professional growth.
- We work to lead the field – thoughtfully, strategically and with urgency.
Little Kids Rock is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are encouraged to apply. We promote equity, diversity and inclusion in order to create a healthy and safe work space as we work together to foster success for future generations. We do not discriminate on the basis of race, color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parenthood, or any other basis prohibited by applicable law.