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Senior Event Planner – Yardi

Company Name: Yardi
Location
: Santa Barbara, CA
Type: Full Time

Job Description:

Yardi is seeking a highly skilled and data-savvy Senior Event Planner with exceptional organizational abilities to enhance our Events team. In this multifaceted role, you will be the driving force behind creating vibrant and memorable events that embody our innovative culture and spirit. This position is ideal for a dynamic and meticulous individual who thrives in managing diverse tasks, from orchestrating the logistics of conferences to negotiating contracts with vendors and venues, all while ensuring Yardi’s unique presence shines through in every aspect of event execution. Your expertise in data management, particularly strong Excel skills, will be crucial in meticulously managing budgets, optimizing expenditures to ensure maximum value, and driving return on investment. Additionally, your experience in event planning and marketing will enable you to design and execute events that are not only flawlessly organized but also engaging, current, and perfectly aligned with our brand values. With your finger on the pulse of industry trends, you’ll keep our events fresh, exciting, and aligned with our brand values.

What You’ll Do:

  • Plans event and conference logistics, including site selection, vendor sourcing and contracting, event registration, room-blocking, materials shipping, promotional campaigns, and event data management.
  • Defines the goals of each program component, manages the budget and timeline, and oversees a variety of vendors and venue partners to ensure all stakeholders are working together to deliver a high-quality experience.
  • Organizes facilities and event details, including décor, catering, entertainment, transportation, audio/visual, promotional materials, and billing.
  • Maintains the budget for each event and provides reporting on expenses and return on investment.
  • Works with internal teams to schedule and manage marketing needs such as email schedules, messaging, branding, design, advertising, audience development, and event production.
  • Ensures compliance with legal, insurance, health, and safety obligations.
  • Ensures event tools are used by Yardi attendees to capture lead and meeting details.
  • Completes event performance reporting, including evaluations, report outcomes, sales lead follow-up, and provides stakeholder feedback to help guide future events.
  • Manages & maintains master class schedule, description and information, ensuring RoboHead, Client Central and Events App are updated accurately.
  • National travel required up to 25% for meetings, events, forums, and site inspections.

Who You Are:

  • Bachelor’s degree in Communications, Marketing, Hospitality, or related field.
  • Five plus (5+) years of experience in event planning including logistics, project management, and budgeting.
  • Three plus (3+) years of experience in contract negotiation or trade event execution.
  • Three plus (3+) years high level hospitality experience is a plus.
  • Advanced MS Excel, MS PowerPoint, and MS Outlook skills.
  • Proficiency using CRM systems.
  • Ability to build strong cross-functional working relationships.
  • Ability to multitask and adapt to changing priorities.
  • Strong organizational skills with high attention to detail.
  • Excellent time management skills.
  • Excellent oral and written communication skills.
  • High degree of professionalism.
  • Strategic thinker with ability to see the big picture.
  • National travel required up to 25% for meetings, events, forums, and site inspections.

Helpful to have:

  • Knowledge of Hubspot or similar marketing management tool.
  • Knowledge of RoboHead project management tool.

EOE/Race/Gender/Disability/Vets

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