Senior Event Planner – Deloitte  

Company Name: Deloitte  
Location: San Francisco, CA
Type: Full Time

Job Description:

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a primary focus on events delivered in person or hybrid in the West Region. The position requires advanced meeting and event planning experience from sourcing, contract negotiation, logistics management and seeing through to flawless execution. It demands a significant amount of communication with senior leadership as well as internal meeting stakeholders. The ideal location for the position is Los Angeles, CA or San Francisco, CA.

The team

At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provide strategic end-to-end solutions for all Deloitte meeting and event needs. The Marketplace Event planning team within MES is focused on planning, managing and delivering local events throughout the country (i.e. marketing and client facing events, holiday events, retirement parties, internal trainings or culture building events, etc.) Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric “experience” for our Deloitte professionals, clients, and guests attending events

Qualifications

  • Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events; 4-7 years of experience
  • Excellent communication skills (written and oral) with a consultative style
  • Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
  • Excellent customer service
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

Responsibilities

  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
  • Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Serve as single point of contact for both the event sponsor and the hotel/event venue
  • Develop, review and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
  • Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
  • On-site support for designated meetings to ensure successful meeting execution
  • Audit and submit all event related invoices for processing
  • Post meeting reporting and reconciliation