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Senior Event Planner – Deloitte

Company Name: Deloitte
Location: San Francisco, CA
Type: Full Time

Job Description:

At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provides strategic end-to-end solutions for all Deloitte meeting and event needs. The Marketplace Event planning team within MES is focused on planning, managing, and delivering local events throughout the country (i.e. holiday events, retirement parties, marketing, and client-facing events, internal training or culture-building events, etc.) Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric “experience” for our Deloitte professionals, clients, and guests attending events

Qualifications

  • Specialized knowledge in contracting, organizing, and managing all logistical aspects of complex meetings and events; 4-7 years of experience
  • Excellent communication skills (written and oral) with a consultative style
  • Project management – the ability to understand the scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously, and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook, and Zoom is preferred
  • Excellent customer service

Responsibilities

  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost-saving measures, risk policies, contract approvals)
  • Liaison between meeting stakeholders, vendors, registration, procurement, and operations teams; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
  • Source appropriate venues on behalf of meeting stakeholders to capture the vision and objective of the event while also meeting budget, size, and location/date requirements
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Serve as the single point of contact for both the event sponsor and the hotel/event venue
  • Develop, review, and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
  • Review, manage, and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
  • On-site support for designated meetings to ensure successful meeting execution
  • Audit and submit all event-related invoices for processing
  • Post-meeting reporting and reconciliation

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