Company Name: Deloitte
Location: Westlake, TX (Hybrid)
Type: Full Time
Job Description:
This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.
Meeting Planning Responsibilities:
- Deliver exceptional client service with a consultative, solutions-oriented approach
- Forecast management and impeccable data integrity
- Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
- Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams’ processes on behalf of meeting sponsor
- Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
- Rooms management to minimize financial impact to the firm regarding meeting attrition
- Serve as single point of contact for both the sponsor and DU/hotel/meeting venue
- Develop, review, and approve detailed meetings specifications for DU/ hotel/meeting venue
- Manage contracts for vendors provided services including but not limited to production, event decor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance
- On-site support for designated meetings to ensure successful meeting execution
- Audit and prepare invoices for processing
- Post meeting reporting and reconciliation
- Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte’s partnerships in a professional manner.
Qualifications And Competencies
- 5-8 years experience in contracting, organizing, and managing logistical aspects of meetings and events
- Relationship management & excellent communication skills: Ability to build relationships and trust quickly with leadership and stakeholders
- Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
- Solutions & results oriented
- Ability to work independently on multiple projects simultaneously and under deadlines while delivering exceptional results
- Ability to team and balance the needs of a complex operation as well as meeting sponsor requests
- Ability to handle high volume and fast pace; manage stress
- Strong working knowledge of Word, Excel, Outlook and Zoom required
- Competency in PowerPoint preferred
- Excellent customer service
- Moderate travel required
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future