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Senior Event Planner – Deloitte 

Company Name: Deloitte 
Location:  Westlake, TX (Hybrid)
Type: Full Time

Job Description:

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams’ processes on behalf of meeting sponsor
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Rooms management to minimize financial impact to the firm regarding meeting attrition
  • Serve as single point of contact for both the sponsor and DU/hotel/meeting venue
  • Develop, review, and approve detailed meetings specifications for DU/ hotel/meeting venue
  • Manage contracts for vendors provided services including but not limited to production, event decor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance
  • On-site support for designated meetings to ensure successful meeting execution
  • Audit and prepare invoices for processing
  • Post meeting reporting and reconciliation
  • Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte’s partnerships in a professional manner.

Qualifications And Competencies

  • 5-8 years experience in contracting, organizing, and managing logistical aspects of meetings and events
  • Relationship management & excellent communication skills: Ability to build relationships and trust quickly with leadership and stakeholders
  • Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Solutions & results oriented
  • Ability to work independently on multiple projects simultaneously and under deadlines while delivering exceptional results
  • Ability to team and balance the needs of a complex operation as well as meeting sponsor requests
  • Ability to handle high volume and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook and Zoom required
  • Competency in PowerPoint preferred
  • Excellent customer service
  • Moderate travel required
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
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