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Senior Event Planner – Deloitte

Company Name: Deloitte
Location
: San Diego, CA
Type: Full Time

Job Description:

This position is responsible for the strategic planning, management, and execution of Deloitte-hosted events and corporate trade shows, primarily focusing on the Ecosystem & Alliance event portfolio within the Marketplace Planning Team. The position requires advanced meeting and event planning experience with ideal experience/background with trade shows and exhibitions, from sourcing, contract negotiation, logistics management, and seeing through to flawless execution and looking for candidates who build strong relationships with internal stakeholders, strong customer service skills and ability to bring the vision to life by creating experiences that make brand awareness and establish and foster connections. The role will reside within the Meeting & Event Services Marketplace Planning team and support and work directly with the Ecosystem & Alliance Marketing group to execute the vision and scope of the event. The ideal location for the position is in Las Vegas, NV. Will consider other large west coast-based cities.

Qualifications

Required:

  • 4-7 years of relevant experience in meeting and event planning (experience in sourcing, contracting, budget management, and logistics management for meetings or events)
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

An Ideal Candidate Will Possess :

  • Excellent communication skills (written and oral) with a consultative style
  • Project management – the ability to understand the scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Experience in planning trade shows or other industry conferences
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously, and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook, and Zoom is preferred
  • Excellent customer service

Responsibilities

  • Manage, plan, and execute the Deloitte Ecosystem & Alliance live event portfolio, including events, industry conferences, and trade shows.
  • Travel to and provide onsite support at events throughout the year (multi-day conferences)
  • Deliver engaging and thoughtful customer experiences at events ranging from intimate client dinners, receptions, product demos, and large-scale hospitality events.
  • Partner with Marketing on trade show booth production, technology integration, and overall hospitality elements.
  • Source appropriate venues and vendors on behalf of meeting stakeholders to capture the vision and objective of the event while also meeting budget, size, and location/date requirements.
  • Manage all event coordination, including day-to-day administration, speaker, venue, vendor communication, and cross-departmental collaboration.
  • Communicate objectives, project status, and updates to meet stakeholders consistently.
  • Deliver exceptional client service with a consultative, solutions-oriented approach.
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost-saving measures, risk policies, contract approvals)
  • Manage and produce virtual events when applicable, including speaker agreements, run of show, and any other 3 rd party vendor coordination.
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Serve as a single point of contact for the event sponsor and venue.
  • Develop detailed run of show and event timelines for stakeholders and vendors.
  • Review, manage, and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, special supplies/materials, temp assistance)
  • Audit and submit all event-related invoices for processing
  • Post-meeting reporting and reconciliation
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