Senior Event Planner – Deloitte

Company Name: Deloitte
New York, NY 
Full Time

Job Description:

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a primary focus on events delivered live and virtually in the Northeast Region. The position requires advanced meeting and event planning expertise from sourcing, contract negotiation, logistics management and seeing through to flawless execution. It demands a significant amount of communication with senior leadership as well as internal meeting stakeholders. The ideal location for the position is in the New York/Tri-State area.


  • Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events; 5-8 years of experience
  • Excellent communication skills (written and oral) with a consultative style
  • Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
  • Excellent customer service
  • BA/BS required
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future


  • Deliver exceptional client service with a consultative, solutions-oriented approach for both live and virtual events.
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
  • Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Hotel room block management to minimize financial impact to the firm in regard to meeting attrition
  • Serve as single point of contact for both the event sponsor and the hotel/event venue
  • Develop, review and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
  • Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
  • On-site support for designated meetings to ensure successful meeting execution
  • Virtual production for client facing events in Zoom (manage breakouts, final attendance reporting, run videos, transition slides, build out run of show, manage speaker contracts, etc.)
  • Audit and submit all event related invoices for processing
  • Post meeting reporting and reconciliation
  • Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte’s partnerships in a professional manner.