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Senior Event Planner – BioSpace

Company Name: BioSpace
Location
: East Irvine, CA
Type: Full Time

Job Description:

The Senior Event Planner manages and supports all strategic, operational, and logistical activities for meeting and event related activities; may liase with a third-party vendor as appropriate. The Senior Event Planner is responsible for working closely with specified clients to develop a comprehensive meetings and events calendar that aligns with the overall business strategy and objectives. Additionally, this role acts as the appointed owner for the creation and management of annual planning budgets for both pipeline and in-line products. This role works closely with affiliate counterparts to create a unified approach to meeting and events management, both domestically and internationally.

  • Partnering with strategic business unit senior management teams to streamlinemeetings and events management process, identify synergies and best practices across brands and therapeutic areas, and identify cost effective solutions to convention marketing.
  • Utilize tracking and measurement tools to determine the qualitative and quantitative effectiveness of expenditures across all therapeutic areas.
  • Maintain, report and forecast annual brand meeting budgets.
  • Liaise with the Compliance to track and monitor all compliance related expenditures and reporting requirements.
  • Ensure the integrity of all HCP interactions at conventions and affiliated meetings in accordance with corporate guidelines and policies.
  • Monitor vendor compliance with related policies and procedures, most notably those relating to regulatory and compliance of promotional materials and interactions with HCPs.
  • Communication and enforcement of International Congress/Event Guidelines where applicable.
  • Serve as program lead for national and global meeting/event programs.
  • Cross collaboration with marketing brand stakeholders, financial controllers, procurement, and vendor partners.
  • Liaise with cross functional stakeholders to determine program synergies/opportunities and deliver consist service and messaging across all convention programs Research and recommend efficiencies in logistics, technologies, procedures, and/or industry related solutions.
  • Ability to lead and demonstratesuccess managing small and large scale projects with strong negotiation and analytical skills.
  • Excellent people and communication skills, ability to operate in a cross-cultural and complex matrix environment, and ability to build consensus across functions without direct authority.

Qualifications

  • Bachelor’s degree in business, communication, organizational leadership or related field of study
  • 5+ years of experience
  • Convention planning experience preferred including staff andvendor management experience desirable
  • Analytical and forward thinker, results oriented, self-starter with results driven mindset

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

  • The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at the time of this posting based on the job grade for this position. Individualcompensation paid within this range will depend on many factors including geographic location, and we may ultimatelypay more or less than the posted range. This range may be modified in the future.
  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/visioninsurance and 401(k) to eligible employees.
  • This job is eligible to participate in our short-term incentive programs.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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