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North America Event Manager, Supervising Associate – EY

Company Name: EY
: Austin, TX
Type: Full Time

Job Description:

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

This position is responsible to support the SMM (Strategic Meetings Management) program through the coordination and execution of large-scale internal and client events in both live and virtual settings. The Event Manager will work with meeting sponsors to understand the business needs and provide value-based solutions. The individual will contribute to TME overall objectives to deliver brand value, quantitative value and compliance through data integrity.

Your Key Responsibilities

The Event Manager core purpose of the role is to deliver exceptional experience and adhering to EY policies and TME key goals and objectives. This individual will be responsible to consult with meeting sponsor to understand logistical requirements of the event and develop the most cost-effective and sustainable meeting plans to fulfill the requirements of the meeting sponsor and mitigate risk to the firm. This individual will be able to recommend the appropriate meeting platforms, project management, sourcing, contract negotiations, budget management, registration and all other various meeting logistics. The individual will be responsible for discussion compliance and maintaining clean and accurate data entry for all budget spend.

In addition:

  • May be required to manage TME business special projects
  • Overtime may be required based on volume of work or scheduling
  • Will travel to manage all logistical aspects of the meeting on-site and will required extended hours of work and ability to move quickly to multiple function locations
  • Travel required 25%-40%
  • Global travel may be expected as part of this role. Domestic travel required
  • Informs and makes recommendations to leadership regarding competing priorities and resource management issues
  • Utilize and give the Event Managers the tools to enhance the overall stakeholder and event experience
  • Responsible for the making sure the team completes Cvent data entry in a timely manner as well as overall accuracy of data for reporting (QC reports) and ensure repository is kept updated for audit purposes
  • Complete all EY required LEAD and Success Factor functions
  • May be required to plan and execute or project manage events as needed
  • Other TME business special projects

Skills And Attributes For Success

  • Using M&ES Guidelines and Procedures, this position will make recommendations to internal clients regarding location and logistics to large meetings
  • Timely and accurate data input and document management
  • High financial responsibility
  • Extensive knowledge of meetings & events operational processes and EY TME policies and objectives
  • Ability to drive change, by building strong, trusting relationships with key customers at all levels
  • Ability to communicate to, challenge and persuade employees and internal clients at all levels
  • Able to work as part of a team, understand the impact of actions on the overall team and work independently
  • Ability to understand compliance and Spend Under Management metrics and to plan improvements
  • Excellent time management skills; balances multiple priorities by considering priorities, urgency and impact on key relationships and resources
  • Strong work initiative and the ability to adapt to new challenges and ideas
  • A calm demeanor with a passion for event delivery and an ambitious nature
  • Moderate decision making and receives periodic supervision from a manager

To qualify for the role you must have

  • Degree in a related discipline or a minimum of 5-7 years’ experience in Event Management
  • Certified Meeting Proffesional Certificate
  • Strong knowledge of the marketplace and industry trends
  • Strong analytical skills, commitment to quality, adaptability, change management, self-motivation and teamwork
  • Demonstrates executive prescence, establishes credibility quickly with the ability to communicate, challenge and persuade internal stakeholders at all levels
  • Customer service focused
  • Knowledge of meeting industry software, including web registration applications, Cvent
  • Good MS Office skills, with competncy in the use of Excel and PowerPoint

EY is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

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