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National Senior Event Meeting Planner – Deloitte

Company Name: Deloitte
Location: Westlake, TX (Hybrid)
Type: Full Time

Job Description:

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

  • Deliver exceptional client service and communicate with a consultative, solutions-oriented approach
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams’ processes on behalf of meeting sponsor
  • Build relationships and trust quickly with leadership and stakeholders
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Execute C-Suite level meeting and events including in client services facing programs
  • Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization
  • Serve as single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue to include coordination on-site
  • Develop, review, and approve detailed meeting specifications
  • Manage contracts for vendors provided services including but not limited to production, event decor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance
  • On-site support for designated meetings to ensure successful meeting execution
  • Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate
  • Audit and prepare invoices for processing
  • Post meeting reporting and reconciliation
  • Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte’s partnerships in a professional manner.
  • Moderate travel required

Basic Qualifications

  • 5-8 years in contracting, organizing, and managing logistical aspects of meetings and events
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
  • High school diploma
  • Proficiency level experience in Microsoft Office applications

Preferred Qualifications

  • BA/BS preferred
  • Advanced level experience in Microsoft Office applications
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