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Meeting/Event Planner – LanceSoft, Inc.

Company Name: LanceSoft, Inc.
Location: Seattle, WA 
Type: Contract

Job Description:

This role will utilize an event framework to help a high volume of teams easily plan and execute their gatherings, allowing leaders to customize aspects of their team’s gathering while following a standard template.

Key Job Responsibilities

  • Partner with Internal Gatherings Manager to understand business strategy and framework for internal team gatherings
  • Partner with cross-functional team leadership (i.e. Workplace Manager, Corporate Real Estate, Building Operations) to understand operational roles and responsibilities in support of Zillow team gatherings
  • Perform intake with Zillow managers/leaders to capture information on their event needs such as size, location preferences and customization selections allowed within the internal events framework
  • Coordinate with a variety of internal teams (i.e. Assistants, Travel & Expense, Workplace Team, etc.) to ensure that the event agenda, space needs, meals/events, SWAG, etc. are planned according to deadlines set for each event
  • Track and manage overall budget for each internal gathering to ensure budget requirements are met as each team gathering is planned
  • Manage information in an attendee-facing application that Zillow uses to provide attendees information and updates on their team’s gathering
  • As event approaches, coordinate and hand-off the event contact to Zillow’s Workplace Team to ensure they receive the on-the-ground support they need during their on-site days
  • Act as a resource for team gathering hosts during the planning phase to answer questions about process, offerings, roles & responsibilities and budgets

Who Are You

  • High School Diploma required. Associate’s degree is preferred.
  • 3-5 years of experience in an event coordination, hospitality, or similar role
  • A proven track record of interfacing with clients in a customer-centric manner, helping to solve problems to make an enjoyable experience for customers
  • Ability to manage multiple events at once with attention to detail and ability to multitask in a fast paced environment
  • Strong organization, communication, and customer service skills
  • You are a team player, where we win/lose as team, and you are energized to be an integral part of the team
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