Meeting Coordinator, Events and Member Support – EAB

Company Name: EAB
Washington, D.C.
Full Time

Job Description:

The Events and Member Support Department is seeking applicants interested in the position of Meeting Coordinator.

The Events and Member Support Department is responsible for the strategy, planning, and execution of 130+ member and prospect events annually. Events supported by the Coordinator include national meeting series, small executive-level roundtables, tradeshows, and large-scale summits. Additionally, the department offers planning support to firm-wide events such as the firm’s annual meeting, Take Our Children to Work Day, and incentive trips, among others.

This role is based in Washington, D.C.

Primary Responsibilities:

  • Collaborate with program teams and meeting planner in developing event strategy
  • Manage hotel room blocks including reporting weekly pick-up numbers to the planner, assisting attendees with hotel related questions, and mitigating attrition
  • Identify staff needs for events and recruit individuals from across the firm to support the planner on-site
  • Create and send strategic meeting communications to registered attendees; working closely with the meeting planner, web team, account management, and marketing to develop a communication plan for each event
  • Uphold the firm’s high service ethic, training staff on event protocols and service standard
  • Manage supplies for each event, ensuring supplies are ordered, shipped, and tracked
  • Assist in the collection, review and analysis of historical meeting data (attendance, room block pick up etc.) in order to predict future trends
  • Assist members with logistical questions for upcoming meetings
  • Assist with special projects as needed

Basic Qualifications:

  • Bachelor’s Degree
  • Internal candidates must be able to demonstrate a record of achievement throughout EAB tenure
  • Excellent academic record
  • Customer service experience
  • Attention to detail
  • Proven experience managing multiple, competing priorities


Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive benefits package.

  • Medical, dental, and vision insurance, dependents eligible
  • 401(k) retirement plan with company match
  • Generous PTO
  • Daytime leave policy for community service or fitness activities (up to 10 hours a month each)
  • Wellness programs including gym discounts and incentives to promote healthy living
  • Dynamic growth opportunities with merit-based promotion philosophy
  • Benefits kick in day one, see the full details here.