Lead Event Planner – Deloitte

Company Name: Deloitte
Princeton, NJ
Full Time

Job Description:

This position is responsible for supporting and driving the planning, execution and delivery of MES: Marketplace initiatives, in addition to managing and executing a complex meeting portfolio within the Marketplace Planning Team. Lead Event Planners own various processes and provide mentorship over people. Lead Event Planner will collaborate with colleagues on projects related to processes, documentation, resourcing, technology and event tools, planning, automation, vendor management and client service. A Lead should drive MES’ business priorities forward, innovate new meeting solutions, and deliver distinct client experiences. Leads are expected to identify opportunities to elevate our brand and service model and are expected to manage high-profile events to ensure flawless execution.

Qualifications And Competencies

  • Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events; 6+ years of experience
  • Relationship management & excellent communication skills: Ability to build relationships and trust quickly with leadership and stakeholders
  • Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
  • Local event market expertise and knowledge with existing network of venues and vendors
  • Solutions & results oriented
  • Ability to work independently, on multiple projects simultaneously and under deadlines
  • Ability to handle high volume workload and fast pace; manage stress
  • Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
  • Excellent customer service
  • BA/BS required
  • Must be legally authorized to work in the United States without the need of employer sponsorship, now or at any time in the future.

Lead Planner Responsibilities:

  • Lead in the development and implementation of process improvement strategies and initiatives including but not limited to, identifying efficiencies, best practices and enhancements.
  • Collaborate with other Leads within MES to create, consolidate and maintain onboarding and training materials, SOPs and process documents. Take an in-depth look to identify processes to be streamlined.
  • Support management with onboarding, mentoring and training team members.
  • Lead Planner should own at least one specific process or portfolio and continue to refine and streamline to ensure efficiency
  • Serve as a subject matter expert in the Meeting and Events Services’ area of focus

Event Planning and Execution:

  • Manage, maintain and execute the assigned book of business of complex meetings and responsibilities.
  • Ability to handle high volume workload and fast pace; manage stress
  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Source appropriate venues and vendors on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
  • Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event decor, entertainment, transportation, special supplies/materials, temp assistance)
  • Manage all event coordination including day-to-day administration, speaker, venue, vendor communication, and cross-departmental collaboration.
  • Clearly communicate objectives, project status and updates to meeting stakeholders on a consistent basis
  • Forecast management and impeccable data integrity
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
  • Serve as single point of contact for both the event sponsor and the event venue
  • Develop detailed run of show and event timelines for stakeholders and vendors.
  • On-site support and travel (when applicable) for designated meetings to ensure successful event execution
  • Audit and submit all event related invoices for processing
  • Post meeting reporting and reconciliation