Global Corporate Events Specialist – Teradata

Company Name: Teradata
San Diego, CA
Full Time

Job Description:

Teradata is seeking a Global Meetings & Events Specialist for its Corporate Meetings and Events group.  This role is responsible for the tactical planning, execution and oversight of various events, including but certainly not limited to: industry events, internal corporate events and trade shows, in addition to supporting other Teradata events and trade shows as needed.  Candidate will be responsible for working within a shared services model, detailed budgeting, planning and ROI analysis.  Candidate will work closely with corporate marketing, product marketing, alliances and sales to align event participation around strategic business initiatives.  

Key Responsibilities

  • Develop unique concepts for meetings and events as well as an implementation plan, budget, specific tasks list and timeline for each event.
  • Work with internal teams to execute tasks and ensure all are aware of responsibilities and meet deadlines.
  • Assist in developing any required materials for the event, such as event plan, invitation text (mail/email), handouts, thank you letters and attendee bios.
  • Set up each event in Cvent (online event planning software) and manage events through the software program – including event registration, registrant communications, budget management, recording of event attendance and final event reporting – as well as ensuring the Cvent events are integrated with TMS.
  • Develop invitation list, either pull from existing databases or identify new potential invitees, track attendance and manage the database.
  • Negotiate space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signage, and ensure appropriate décor (linens, color schemes).
  • Develop and maintain effective working relationships with vendors (hotels, food, travel, etc.).
  • Act professionally and provide top customer service to guests when on-site at events.
  • Provide progress reports on event registrations, attendance, final expense reports and end of event reports.
  • Propose new ideas to improve the event planning and implementation process.
  • Work with accounting to handle PO and invoice processing, as well as reconcile bills after the event.
  • Implement/execute other projects as assigned.

Accountability: Impact and Scope:

  • Develop event budgets, obtain approval and ensure events are executed within budgets.

Minimum Qualifications Required

  • Undergraduate degree in a related field: hospitality management, marketing, communications or business.
  • Minimum 6-8 years directly managing meetings and tradeshows in a fast-paced, high–tech organization.
  • Excellent project management skills.
  • Strong communication skills, including writing, proof reading and speaking.
  • Ability to manage multiple projects and work assignments.
  • Ability to accomplish projects with little supervision.
  • Ability to work within tight project timelines and remain flexible.
  • Ability to travel domestic and international as required.
  • Good understanding of database management.
  • Experience with Cvent or other event management software is required.
  • Experience with CRM software is preferred but not required.
  • Certified Meeting Planner / Certified Meeting Professional is required.

*Teradata is an Equal Opportunity/Affirmative Action Employer.