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Global Conference/ Event Producer – Transpose Platform

Company Name: Transpose Platform
Location
: San Francisco, CA
Type: Full Time

Job Description:

We are seeking a dynamic and highly organized individual to join our team as an Global Conference/ Event Producer. This person will report directly to one of Transpose co-founders and work closely with another Event Producer and Marketing and Investor Relations team. The successful candidate will play a crucial role in the planning and execution of various events and meetings for investors and portfolio companies under the Transpose Platform, ensuring seamless coordination from start to finish. This position involves responsibilities such as extensive communication with multiple stakeholders, organizing event bookings, coordinating with suppliers, maintaining a strong on-site presence, and liaising with diverse dining venues.

If you have a passion for event planning, excellent communication skills, and a proactive approach to problem-solving, we invite you to apply and contribute to the success of our events.

Responsibilities:

  • Logistical lead on the majority of events for both investors and founders including global conferences, breakfasts, lunches, dinners, summits, AGM, webinars, quarterly updates and anything else requiring detailed logistics.
  • Research and identify suitable events for participation based on company objectives and target audience.
  • Coordinate with event organizers to secure booth spaces, sponsorships, and any other necessary arrangements.
  • Identify, negotiate with, and select suppliers for various event-related services, including booth design, catering, audio-visual equipment, and promotional materials.
  • Create and manage relationships with suppliers to ensure timely delivery and adherence to quality standards.
  • Travel to event locations and act as the on-site representative for the company.
  • Resolve any on-site issues promptly and ensure a positive and professional representation of the company.
  • Campaign creation as required (event focused), campaign releases, attendee guest list, all attendee communications including rsvp confirmations via email, calendar invites, guest transportation (air & land)
  • Staff transportation (Air & hotel) to and from events; hotel blocks
  • International guest Visa letters (Global Founders)
  • Guest approvals
  • A/V, photographer, video capture, video production, outsourced planner POC, budgeting.
  • Keep detailed invitee RSVP lists ensuring white glove service to priority guests
  • Minute-by-minute itinerary, as well as the speaker main POC and tracking. Oversee seamless day-of event production management and team task delegation, set up and registration. Keep timing on point and ensuring without question success of the event in design and execution.
  • Provide creative direction and production delegation majority of content and collateral for event marketing including canva, mailchimp, mail merge emails, onsite marketing, digital signage, agendas, banners, vertical displays, stage displays, stage lighting, venue aesthetics, tent cards, name badges, lp gifts speaker release forms, web content management (for events pages), post show follow up, video creation, photo distribution, etc.

Qualifications:

  • 3 years minimum to 7 years of experience in event planning or coordination.
  • Experience working with institutional investors and founders are desirable
  • Bachelor’s degree in Event Management, Marketing, Hospitality, Communications, or a related field.
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work well under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office Suite, Affinity, Canvas, Adobe, Notion, and various social media platforms.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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