Events Manager – JLL

Company Name: JLL
Location:
Houston, TX 
Type:
Full Time

Job Description:

The Manager, Events supports the JLL Events hub and overall JLL Capital Markets (CM) business strategy aligned to meetings & events. The candidate will possess the ability to complete a high volume of tasks with minimal guidance or supervision. React with appropriate level of urgency to projects or tasks that require quick response or turnaround. Key to the position is the ability to be organized, prioritized, and meet deadlines.

Reporting directly to Director, Events

Key Responsibilities-

Event management-

  • Ability to independently manage simple to complex event logistics, budget management and communications of internal and external (client-facing) meetings and events
  • T&E Reporting
  • Coordinate team activities (staff meetings, all-hands meetings, and social events)
  • National event calendar(s) management

Assist Strategic Event Management Program (SEMP) administrator with-

  • Cvent data dashboard & input requirements
  • Other event related technology tools (Workfront, SmartSheets)
  • Event survey tool

Provide administrative support to the Events Hub for CM Lead-

  • Invitation list management (RSVP tracking)
  • Assist with invitation list creation for larger industry conferences receptions
  • Event collateral draft, editing & print management (Name badges, etc.)
  • Venue & vendor invoice management and payment processing
  • Event shipment management
  • Event supply inventory management
  • Assist with registration for JLL events in conjunction with industry conferences
  • Assist with expenses as needed
  • CM National event mailbox management
  • Sponsorship sales support
  • Assist with meeting preparations such as organizing/printing handouts, presentations, etc.
  • Perform additional job duties, as requested.
  • Project Code tracking per event
  • Help execute events as part of a team

Qualifications

  • 3-5 years of administrative support experience in a corporate environment
  • 5+ years in executing the full lifecycle of corporate meeting & event planning
  • Professional demeanor and appearance, treating others with respect and consideration
  • Ability to work independently and take direction
  • Strong prioritization and time management skills
  • Desire to learn new technology platforms (Cvent, SmartSheets, Workfront)
  • Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, and Outlook)

Critical Skills

  • Detailed oriented
  • Excellent organizational skills
  • Ability to work as a team player, but also independently
  • Must have excellent verbal and written communications skills
  • Ability to deliver superior results in a fast-paced environment
  • Highly collaborative with strong interpersonal skills and track record of excellent internal and external customer service.
  • Track record of initiative, integrity, and good judgement

Education

  • BA or BS degree or equivalent experience
  • CMP designation preferred

Physical Requirements-

  • Must be able to lift boxes and items around 25 pounds
  • Ability to be on your feet for an extended period, when onsite for events

Travel

  • Intermediate travel, up to 25%+
  • Travel to offsite locations, hotels, etc. – may include nights, weekends, etc., could conflict with holidays

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process