Events Coordinator – nThrive, Inc.

Company Name: nThrive, Inc.
Location:
Alpharetta, GA
Type:
Full Time


Job Description:

The events coordinator provides support to the events team on the planning, organization and implementation of events and tradeshows, as assigned. Provide support for the planning and logistics of company-sponsored events and tradeshows.

Responsibilities

  • Assist event planners with various tasks contributing to the overall organization of events and tradeshows
    • Planning, organizing and implementing company-sponsored events and tradeshows including registration, communications, custom reports, signage, etc.
    • Conduct research and develop site selection analysis to help event stakeholders make decisions about event locations
    • Manage hotel room blocks including: sourcing, contracting, submitting rooming lists and communicating reservation changes and confirmations
    • Work onsite at assigned events as needed to register attendees; serve as an information source for attendees.
    • Prepare and ship all materials for tradeshows
    • Manage inventory (giveaways/collateral/booth properties) in the marketing closet
  • Assist Events Team with any Cvent Event Management System
    • Prepare & deliver reports regarding communication of invitations/notices to invitees, attendees, and/or companies in multiple formats (Excel, MS Word, PPT, etc.); generate ad hoc requests as needed
    • Prepare various survey evaluations for events and meetings
  • Provide onsite event and tradeshow support as needed
  • Coordinate packing, shipping and tracking of event and tradeshow materials
  • Maintain event updates on website and event calendar
  • Process event and tradeshow invoices and check requests
  • Support Internal Communications Team with Compass Newsletters, and intranet
    • build newsletter and distribute Compass newsletter using Pardot tool
    • Post and publish articles and documents on Compass site and make ongoing updates
    • Provide editing and proofreading support for internal team
  • Provide support for internal events, such as all colleague town halls and road shows
    • Send ‘save the date’ and other notification emails
    • Work with IT on logistics, including setting up remote colleague Zoom meeting details and communicating details
    • Participate in dry runs
  • Supports nThrive’s Compliance Program by adhering to policies and procedures pertaining to HIPAA, FDCPA, FCRA, and other laws applicable to nThrive’s business practices. This includes: becoming familiar with nThrive’s Code of Ethics, attending training as required, notifying management or nThrive’s Helpline when there is a compliance concern or incident, HIPAA-compliant handling of patient information, and demonstrable awareness of confidentiality obligations.

Qualifications

  • Bachelor’s degree
  • 2+ years of corporate event and/or tradeshow experience
  • Experience with online event management tools
  • Proficient with Microsoft Office to include: Excel, Word, PowerPoint, Outlook
  • Must be willing and able to travel up to 10% and work weekends/evenings as necessary
  • Experience in website development and/or maintenance
  • Flexibility and ability to multi-task

Preferred Skills

  • Cvent knowledge is strongly desired.

 

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