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Events Coordinator – Blue Origin

Company Name: Blue Origin
: Seattle, WA
Type: Full Time

Job Description:

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our diverse team of problem solvers as we add new chapters to the history of spaceflight!  

We are a diverse team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin’s vision of millions of people living and working in space to benefit Earth.

As part of a hardworking team of diverse specialists, the Events Coordinator helps to manage the planning and successful execution of national and international events for the Customer Experience Program as well as for other corporate programs. The Events Coordinator provides exceptional customer service to all our internal and external customers and supports multiple business units including the Customer Experience Team, Strategy, Marketing & Sales Team, C-Suite management, and all other Business Units at Blue Origin. We are looking for a professional who is committed to positively impact safe human spaceflight. Passion for our mission and vision is required!

Job Responsibilities:

  • Partner closely with the Customer Experience team to execute and support over 100 national and international corporate events annually, ranging from 2 – 6,000 attendees.
  • Manage complex calendars across business units within Blue Origin
  • Liaising and contract negotiating with vendors.  Working closely with internal procurement and AP teams to ensure appropriate contract terms are met and followed.
  • Develop internal documentation and review contracts and proposals to ensure agreed commitments and accountability; escalate as needed.  Working with Procurement and AP leadership to ensure that all obligations are met with vendors domestically and internationally.
  • Oversee the attendee registration websites, communications, program and attendee support.
  • Develop and ensure travel plans, itineraries, and agendas for internal and external customers
  • Compile accurate documentation for travel-related events including airfare, transportation, hotels, conference centers, restaurants, etc.
  • Partner with external event planners, vendors and with suppliers in providing best-in-class service.
  • Manage projects independently and/or in teams, from conception to completion and often with conflicting priorities
  • Ensure timely and accurate submittals of expense report.
  • Handling post-event reports, measuring impact and ROI
  • Maintain a high level of confidentiality at all times, and only disseminate information as needed.
  • Using strong organizational skills, perform and prioritize multiple calendars and events while prioritizing conflicting needs.
  • Work with and task cross-functional stakeholders at all levels of the organization including our Executive Leadership team, to drive projects to completion across teams and time zones.
  • Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to competing demands
  • Handle amenity requests for all VIP clients. Ensure that all arrangements, are handled properly, coordinating with other departments through oral and written instructions
  • Support other astronaut initiatives and perform other duties as assigned

Required Skills, Education, Experience:

  • A self-starter lead with ability to earn trust, maintain positive and professional business relationships and a provide a superior level of customer support
  • Must have a high level of autonomy while working to achieve goals while also being a collaborator with cross functional teams.
  • Will be required to develop budgets for events with leadership and demonstrate fiscal responsibility.
  • Comfortable with public speaking, orienting customers and with public presentations
  • Proficiency Microsoft Suite (Word, Outlook, Excel, PowerPoint, internal software packages) and Smartsheet, Outlook, Teams, Zoom
  • Maintain a high degree of professionalism and confidentiality at all times
  • 3-6+ years of hospitality/events management experience.  Large conference management preferred.

Work environment and conditions of employment:

  • Kent, WA based employee with 50-70% domestic and international business travel
  • Extended work schedule with early starts and late work hours, weekends and holidays
  • Ideal for self-starters and event planners comfortable working in fast-paced and dynamic work environments as well as with high-profile customers
  • Ability to lift up to 50lbs
  • Driver license required
  • Ability to obtain a US passport
  • Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder) or lawfully admitted into the U.S. as a refugee or granted asylum)

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.

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