Events and Projects Coordinator – Biocom

Company Name: Biocom
Location:
San Diego, CA
Type:
Full Time


Job Description:

The position of the Events and Projects Coordinator will be responsible for producing and managing relevant, impactful Biocom Purchasing Group events. In addition, a substantial level of planning, project management and administrative coordination responsibility exists, requiring frequent and routine interaction with other Biocom Purchasing Group Suppliers and Biocom Members.  The Events and Projects Coordinator will work closely with the Managing Director and all of the Biocom Purchasing Group, as well across the Biocom Organization. Many duties performed will have minimal supervision, requiring strong critical thinking and decision-making skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Event Responsibilities (40%)

  • Manage all aspects of Biocom Purchasing Group events including marketing, planning, and follow on activities.
  • Manage Biocom PG sponsorships with suppliers on an annual and quarterly basis
  • Streamline supplier communication between PG and other Biocom departments
  • Create opportunities for supplier relationship building
  • Work with suppliers and BD Team Support to create Biocom events targeted to engage in in Los Angeles, San Francisco, Orange Country, San Diego and possibly other locations
  • Work closely with the Director of Marketing and Sr. Director of Events to develop a coordinated event strategy

Project Management Responsibilities (40%)

  • Manage Purchasing Group key projects with suppliers, members and other Biocom departments
  • Coordinate supplier projects within the Purchasing Group
  • Provide regular communication and project status updates on a weekly basis
  • Update project tracking and reporting tools with current data

Administrative Responsibilities (20%)

  • Manage the Biocom Purchasing Group Advisory Committees and Subcommittees, including but is not limited to: planning the Member Advisory Committee Meetings, developing appropriate agendas, sending out invites, reserving space, ordering food, and sending follow-up surveys
  • Draft, coordinate, and prepare briefing material and presentations for executive use at board meetings and similar focus
  • Schedule meetings, including committee or internal meetings, take and distribute notes and action items
  • Take notes for Biocom Purchasing Group Board of Directors meetings.

MINIMUM QUALIFICATIONS

EDUCATION

  • Bachelor’s degree in Marketing, Business, or related field required
  • Courses in Salesforce, Pardot, HTML, or marketing is preferred

WORK EXPERIENCE

  • Minimum three (3) or more years of related marketing experience, ideally in event marketing
  • Minimum three (3) or more years of experience in carrying out event marketing efforts, including trade show planning, attendance, and reporting
  • Involvement in partnering with enterprise sales teams
  • Solid project management and administrative experience

KEY SKILLS SET

  • Highly organized with an ability to manage resources, budgets, and onsite support
  • Excellent written and oral communication skills
  • Ability to prioritize and manage multiple projects simultaneously
  • Strong organizational, time-management, and problem-solving skills and ability to meet tight deadlines
  • Provide Administrative support where needed
  • Be a team player.