Company Name: JLL
Location: Chicago, IL
Type: Full Time
Job Description:
Events & Promotional Activations: Assist with the day to day operation of the marketing and planning of events including corporate, social, and non-profit events, tenant and non-tenant meetings, film and photography sessions, and promotional activations Give tours of the property as directed Conduct client meet and greet prior to event as well as post event follow up as directed Create and issue event contracts and license agreements Maintain vendor relationships, agreements, certificates of insurances, commission reports, and preferred/non-preferred status. Participate in local tourism/promotional groups Extensive networking with local, regional, and national event planners, wedding planners, and public relations/marketing and film industry professionals Network with corporations, non-profit associations, neighborhood associations, and national brands to promote the booking of event spaces Maintain knowledge of industry standards and practices along with competitive pricing.
Conduct extensive tours and open house activities Development of annual marketing and business development plans and goals development of annual marketing budget (including advertising schedule/budget) o Identify, develop and execute advertising pieces for printed and digital platforms Provide reports with a detailed analysis of success with networking initiatives and inquiries received Maintain SEO platforms with updated information and respond to inquiries Develop and maintain marketing materials and general event space information Manage all Old Post Office social media accounts – Facebook, Twitter, and Instagram, if applicable.
Administrative: Create and distribute a weekly and monthly events calendar Maintain a pre-event estimated event revenue summary and a post event final revenue summary Prepare the Events monthly financial report as directed Maintain up to date/accurate Old Post Office building information Coordinate labor for events including janitorial and security and loading dock schedule Be knowledgeable of audio visual equipment and its operation as well as maintain and secure equipment Contract File.
Administration: Keep up to date status of all contracts for events, preferred vendors, non-preferred vendors, etc. Distributes inner office memos as directed Coordinates appropriate labor for all events and as directed Coordinates security as directed Work directly with the fire marshal to insure compliance Secure insurance certificates (COI) as directed File all correspondence as directed Track client payments and ensure FULL payment is received prior to all events Track vendor commissions and follow up in a timely manner Prepare an Event Revenue Summary for each event and track in monthly and yearly reports Handle collection and processing of event payments and commissions.
General Event Planning Services: Handle all event planning requests in a timely manner from Office of the Building, Tenants, and contracted Non-Tenants, see through from beginning to end to ensure that they run smoothly be proactive to provide follow-up, updates and status on any and all requests in a timely manner Other concierge-related requests, as needed Other reports, duties, meetings TBD