Event Planning Coordinator – PayLease

Company Name: PayLease
Location:
San Diego, CA
Type:
Full Time


Job Description:

The Event Planning Coordinator is an entry level job in Talent Engagement that will be responsible for providing support for the PayLease employee base to ensure that our culture is engaging and positive and that all employee events, whether business-related or pure fun, are well executed.  The position will be approximately 70% Event Planning for 4-6 employee events outside of the office, like San Diego Padres baseball game, Del Mar Race track, etc. Additional, this position will assist with a series of internal meetings like the Quarterly Business and Operations Reviews, annual Sales meetings and monthly All Hands calls.  The remaining 30% of the job responsibilities will consist of culture activities such as decorating the office, preparing employee welcome boxes, birthday and service anniversary acknowledgment and any other supporting tasks for PayLeasers.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Evaluate and recommend venues and activities for off-site meetings
  • Evaluate and recommend food and drink arrangements for internal and off-site meetings
  • Work with the meeting organizer to set the meeting agenda and coordinate the speakers, their presentations and speaking needs
  • Set up and Tear down employee events, take photographers, obtain supplies and ensure that each event comes together in a seamless and fun way
  • Stay within the parameters of the budget and acceptable business norms
  • Run errands and provide administrative support to the Talent Engagement organization
  • Be a Culture steward for PayLease
  • Anticipate the needs of PayLeasers to provide a safe, effective and engagement environment to work effectively and have fun
  • Obtain all of the necessary materials to support PayLeaser birthdays, service anniversaries, awards and recognition 

Skills & Requirements

KNOWLEDGE AND SKILL:

  • Extremely organized and able to juggle multiple projects simultaneously
  • Possess great attention to detail and anticipate needs and situations so we are prepared to the best of our ability to deliver an exceptional event or experience
  • Has a positive, flexible and fun-loving attitude to be able to roll with changes and laugh through the chaos
  • Very team-oriented and is dependable and an excellent communicator
  • Understands budgetary constraints and considerations and will work within parameters given
  • Has creative ideas to enhance the culture and provide meaningful activities for all employees
  • Understand appropriate activities and communications so PayLease continues to be fun, sought-after place to work

 

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