Company Name: Terrapinn
Location: New York City, NY
Type: Full Time

Job Description:

Terrapinn is a global B2B events company. Our events promote innovation and technology that drive industries forward. We partner with the world’s leading companies and innovators to make a difference and connect industry ecosystems To be a manager of the operations, experience and logistics of Terrapinn USA in-person conference and exhibition style events

Key Responsibilities

Event Planning:

• Negotiating contracts with venues, F&B, A/V, and general service contractors
• Design and create expo floorplans and conference room layouts with staging and A/V
• Securing and ensuring accurate BEOs, selecting food and beverage and other on-site experiential component

Internal project management:

• Manage the experience and operations for conference and exhibition style events
• Working with the sales, production and marketing teams to ensure all on-site deliverables are executed
• Manage travel arrangements for internal personnel

Relationship building:

• Suppliers and venues: work with numerous partners such as hotel venues, general service contractor and audio-visual teams to ensure a high-quality event
• Communicate logistical information to our speakers, sponsors and exhibitors

Cost and budget management:

• Ensure costs are maintained, accurately forecasted, recorded and managed
• Keep accurate records of payments and costs
• Budgeting for operations related expenditures

Manage the on-site and registration team:

• Create the onsite time plan for the entire team, oversee set-up, event execution and breakdown

Networking App:

• Building the digital event experience and ensure success for our attendees via our networking app while working closely with the Networking Manager to deliver this experience

Creativity & New Ideas:

• Offer new innovative ideas on how to improve the customer experience through on-site logistics and pre-event planning

Ideal Candidate:

• Experience in the conference/expo industry is preferred but not required
• Highly organized: good at prioritizing tasks, excellent time management skills and ability to handle multiple projects at once
• Customer service focused, problem solver, cost conscious and pays attention to detail
• Experience using salesforce, Swapcard, Microsoft Suite, or similar tech systems is preferred but not required

In-office Requirement:

• 3 days/week in office (Financial District, NYC)
• 2 days/week can be WFH/remote