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Event Operations Assistant – AVI-SPL

Company Name: AVI-SPL
Location: Midland, MI
Type: Full Time

Job Description:

Event Operations Assistant role will support a small team and daily event operations for our corporate private event spaces. This individual is detail focused, organized, can work independently or in a team setting, is patient, has excellent follow through, can work flexible hours, and has strong people skills.

Essential Duties And Responsibilities

  • General Administrative Support duties
  • Reconcile expense reports for team members.
  • Order supplies |maintain business centers.
  • Maintain printers at various locations.
  • Focal point for vendor partner payments.
  • Event Meet and Greets | Showing individuals where their meeting is taking place.
  • Preparing menu cards, place cards, seating charts and food description cards for each event.
  • Maintain monthly reporting.
  • Monthly facility inspections.
  • Monitor functional mailboxes.
  • Team files share maintenance.
  • The role is not limited to the above responsibilities. At anytime the responsibilities may change.


  • Ability to work part-time, a flexible work schedule that will change weekly, with hours that outside standard 8 a.m. – 5 p.m. to include early mornings.
  • Ability to work with all levels of employees within the organization.
  • Strong competency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Microsoft Teams
  • Ability to keep sensitive information confidential.

Education And/or Experience

  • Minimum High school diploma or equivalent
  • Minimum 2-4 years’ experience as an Assistant or in similar secretarial position; preferably in the construction industry
  • Experience in an global and/or complex matrix business environment is desirable
  • Excellent knowledge of Microsoft Office (Word, Excel, Outlook), Access, Visio, Adobe Acrobat

Preferred Qualifications

  • Strong administrative skills.
  • Strong follow through skills.
  • Professional dress is required.
  • Effective communication and organizational skills.
  • 1 to 3 years of administrative support experience.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment and will require the individual to drive to client sites.

Physical Requirements

  • Must be able to lift or move up to 25 to 50lbs.

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected

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