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Event Manager – ScanSource

Company Name: ScanSource
Location
: Addison, TX
Type: Full Time

Job Description:

The Events Manager plans and implements Intelisys customer, vendor, and sales events by performing the following duties.

Essential Job Duties

  • Work proactively with event managers to help them understand their role, develop ideas/skills, create budgets, and manage timelines
  • Manages planning and execution of full range of events, including large, high visibility events
  • Lead on regional & local Intelisys events
  • Work with marketing leaders to develop package plans related to event components that will span calendar/package year
  • Research lead on new virtual event platforms and in-person event locations
  • Research lead on new event options for activities and incentives
  • Manage and maintain an updated list of event options that will be published internally on a regular cadence
  • Works with internal marcomm team to co manage pre- and post-show marketing of events
  • Event planning includes but is not limited to contract negotiation, creative development, logistical coordination of on-site needs (audiovisual, setup, food and beverage), registration management, and database management
  • Research and recommend event locations through our procurement process & external resources
  • Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
  • Troubleshoot all related event issues to resolution
  • Manages production and purchasing for events through various external and internal resources.
  • Creates & nurtures external relationships with various vendors
  • create RFPs working with your team and internal stakeholders
  • Manage and analyze budgets per program, per event
  • Reconciles budgets with final approval of director;
  • Ability to perform numerical calculations and advanced understanding and ability to work with numbers and calculations in order to solve problems and/or accomplish a task
  • Incorporates strategic initiatives and objectives into actionable plans
  • Applies industry and corporate knowledge to quality control on event marketing communications
  • Manages communications with appropriate amount of analysis
  • Manage recruitment of onsite staff including scheduling and onsite supervision
  • Manages and coordinates all event communications with final approval from team director
  • Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
  • Research and recommend event locations through our procurement process
  • Oversee all event logistics to ensure successful execution or projects
  • Supervise incentive planning and management of both domestic and international programs
  • Work closely with the registration platform to ensure all registration requirements are met for each of the guests
  • Communicate any registration requirements/needs to venues & applicable vendors
  • Monitor timely invoicing as it relates to client contracts, working with the accounting team or finance manager
  • Ensure all documents are processed correctly and signed off in a timely manner
  • Troubleshoot all related client issues to resolution
  • Regular attendance is an essential function of the Event Manager position
  • Other duties as assigned

Reporting Relationships

  • Reports to Director of Events
  • Supports Sales team & Supplier Services team
  • Contact with vendors, customers, suppliers, co-workers, and executive management

Requirements

  • High school diploma required
  • 2 or more years event planning experience
  • Proficiency in Microsoft Word, Excel & MS Teams
  • Proficiency in CVent or similar event invite platform

Preferred

  • Experience with GoTo Webinar
  • College degree in marketing
  • Proficiency in foreign language (Spanish, Portuguese, French, German)
  • Virtual event planning and execution

Physical Requirements

  • Ability to sit or stand at a computer terminal for long periods of time.
  • Ability to work in a hybrid environment, combining remote and in-office attendance designated for this position.
  • Ability to travel up to 40% of the time
  • Ability to lift up to 30 pounds. Physical lifting and moving of boxes and show materials

Compensation

$65,000 – $70,000

ScanSource, Inc. is an Equal Opportunity Employer

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