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Event Manager, NA Marketing & Communications – Chubb 

Company Name: Chubb 
Location: Whitehouse Station, NJ
Type: Full Time

Job Description:

This role provides logistics, support and management for Chubb-sponsored meetings, events and hospitality programs. Chubb events are well known in our industry due to our emphasis on executing a great event experience for our clients and partners. The ideal candidate will possess strong project management skills, be detailed oriented, capable of managing multiple projects simultaneously, self-motivated, partners well with different groups, self-directed and have the ability to work confidently as the primary contact with senior-level management.


The Event Manager reports to the Vice President, North America Events & Sponsorship, Chubb North America.


  • Serve as the primary planner for the entire life-cycle of select Chubb-sponsored events, meetings and hospitality functions
  • Act as the primary point of contact for all internal departments and external event attendees
  • Coordinate and execute all pre-planning, on-site and post-event logistics not limited to:
    • Assistance with the guest invitation and registration process
    • Management of hotel rooming blocks
    • Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed
    • Ground transportation arrangements for guests though local vendor
    • Reconciliation of post-event finances, recaps and analytical presentations
  • Manage the relationship and scope of work with venues and other third-party vendors
  • Lead all event related communications from internal planning calls to drafting written correspondence for external guests
  • Work with internal groups to produce necessary creative and production elements
  • Handle negotiating, invoicing, and expense tracking for contractual relationships with venues, DMC’s and other vendors
  • Ability to adhere to pre-forecasted budget figures, manage and balance assigned budget per event, as well as work within established company guidelines
  • Possess a solid understanding of the Cvent registration system, as well as the ability to oversee and lead the registration process for all North America events
  • Ability to manage one direct report who oversees the daily administration of Cvent


  • Bachelor’s degree required
  • 7+ Years of experience in an event or hospitality role
  • Excellent oral and written communication skills
  • Analytical skills with a high degree of attention to detail
  • Proficiency with CVent required; Ability to learn additional third-party software systems
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
  • Familiarity with hotel, venue and vendor contracts
  • Capable of prioritizing projects and taking initiative when necessary
  • Ability to travel 30-40%; Accessible on nights and weekends as needed
  • Can foster a collaborative working environment and builds trust with others
  • Outstanding judgement and problem-solving ability
  • Resourceful, continuously helping the team adapt to the latest technology and collaboration tools
  • Takes ownership and responsibility for tasks and sees them through with a high-performance mindset

EEO Statement

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion,and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin,ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliationagainst any individual who reports discrimination or harassment.

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