Event Manager – IQVIA

Company Name: IQVIA
Location:
Bridgewater, NJ 
Type:
Full Time

Job Description:

The Associate Event Manager is the primary contact for the Client and is responsible for ensuring that each meeting is managed and delivered in line with Client expectations and requirements. The role of the Associate Event Manager is pivotal in delivering the professionalism that is synonymous with IQVIA Commercial Compliance and crucial to the success factor of the meeting and champions the culture and values of AHM at all times during interaction with the Clients, team, colleagues, and suppliers.

Responsibilities

  • Take full accountability in leading a project team, client and suppliers to design and successfully execute world class events as measured by internal and external client satisfaction
  • Carry full responsibility for every aspect of the budget management process
  • Liaise with all appropriate internal areas within IQVIA Commercial Compliance to provide accurate and up to date information and gives clear direction in terms of what is required by the Client and the timelines for delivering the same
  • Liaise with all appropriate external resources (e.g. hotels, venues, suppliers, clients) providing regular updates in a timely manner to ensure that they have up to date information at all times
  • Lead the project team in client calls/kick off meetings, addressing discussion points and any issues/concerns the Client may have, budget responsibility, reviewing the work of junior team members, and delegating as needed to insure the most effective and efficient use of resources
  • Track progress of Event Coordinator to ensure all established deliverables are being met
  • Effectively negotiate and manage contractual terms with suppliers to ensure budgets are met and cost efficiencies are achieved to add value for the Client
  • Manage post meeting follow up reporting
  • Ensure meetings are in line with all regulatory and compliance guidelines
  • Oversee the development of presentations and meeting materials required by the Client
  • Review client invoices prior processing, as required
  • Ensure that cost avoidance/saving measures are identified, quantified and reported
  • Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow
  • Ensure accurate final reconciliation of events within agreed timelines
  • Maximize revenue generation from allocated/targeted accounts
  • Manage and achieve project profitability

Qualifications

  • Meeting/Event Planning Experience: Minimum of 10 years of pharmaceutical industry experience, in both R&D and Commercial event activities
  • Bachelor’s Degree in Event Management, Hospitality or Business preferred
  • Must have virtual meeting execution experience with WebEx Events and Zoom
  • CMP-HC/ CMM / HMCC designation preferred
  • Position requires travel up to 50% based on project needs
  • Knowledge of pharmaceutical meeting industry guidelines
  • Ability to manage & lead a team
  • Strong leadership and mentoring skills
  • Ability to think strategically and foster a collaborative team environment
  • Proven ability to manage multiple projects simultaneously and enjoy the challenge of multitasking and delivering to tight deadlines
  • Thrives in a fast-paced, progressive and dynamic environment
  • Comfortable providing feedback to individuals and giving clear, supportive direction where required
  • Knowledge of web-based registration tools (Cvent) and mobile applications
  • Working knowledge of Microsoft Office, WebEx & social media

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.