Event Manager – IBM 

Company Name: IBM
Yorktown Heights, NY
Full Time

Job Description:

IBM Research is seeking to hire a creative, proactive event manager with a passion for science, technology, and experiential storytelling to set and execute our event strategy. This role will be part of the IBM Research Design organization, which creates a quality, differentiated, end-to-end experience for IBM Research. The team crafts every IBM Research experience and encounter, internally and externally, and our work crosses nearly every category of output: research and strategy, communications, content development, and systems, web and digital experiences, events, tools and training, and physical spaces.

Your day-to-day will involve strategy development, content creation, and project management across several types of virtual and in-person events such as signature brand experiences hosted by IBM Research and our presence at large industry events such as CES and IBM Think. This role will also be responsible for building and maintaining an internal self-service library of reusable event content, assets and resources that enable fellow IBM event owners to showcase our work. Your goal will be to ensure IBM Research event content and experiences add value and delight event attendees.

In an Event Manager we’re seeking an expert that knows what it means and what it takes to stand up a truly beautiful and impactful event experience. You are always up-to-date on the latest event best practices and trends. You are an excellent writer, communicator and organizer. You are excited to develop a keen understanding of our brand and the work happening both inside of IBM Research and across the competitive landscapes of hybrid cloud, AI, quantum, and science. You work well with a wide range of scientific, technical, business development, marketing and communications professionals.

We Expect The Event Manager To

  • Ensure our event experiences are consistent with the rigorous quality standards of IBM Research.
  • Independently engage key stakeholders as well as internal and external partners throughout event planning and execution process to identify event objectives, content strategy, goals, attendee list, communications, speaker management and other tasks as needed.
  • Define and execute pre, during and post event communications activities.
  • Identify the need for agency partners and manage agency relationships to execute events and activations on-time and within defined budget parameters using IBM’s business, finance and legal guidelines.
  • Schedule and run event planning meetings– set meeting agendas, share relevant resources, capture meeting notes, incorporate feedback.
  • Push the envelope. We’re always learning how to do our jobs better. Apply your unique experience and perspective to develop new and novel approaches to our event experiences and content.
  • Convene and actively participate in brainstorming sessions as we originate and develop ideas.
  • Face challenges where the answer is not readily visible and thrive in a collaborative environment, working across teams to achieve the best outcome.
  • Identify unknowns and push decision making by bringing forth thoughtful recommendations.
  • Measure and report on event results.
  • Be curious, creative and detail oriented with a passion for new technologies and new ways of working.

Required Technical and Professional Expertise

  • Minimum of 7 years of event strategy, content and execution experience in scientific, academic or business technology setting.
  • Demonstrated event management success experience across daily management of all session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, proofreading, presentations, session tagging, and more.
  • Manage speaker communications including Call for Presentations, travel and expenses guidance and invitations, submission status, and speaker preparation.
  • Identify and manage best onsite delivery, and session types for all content including room sets, space planning, and A/V needs.
  • Schedule and manage production meetings and speaker rehearsals.
  • Ability to identify budget needs and manage event expenses.
  • A proven ability to work with highly technical information and deliver with a high level of accuracy and attention to detail.
  • Ability to work independently and as part of a high performing, very collaborative team.
  • Strong project management skills with a commitment to be highly organized and determination to meet deadlines.
  • Able to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines and demonstrate an ability to take initiative, anticipate needs and exercise independent and sound judgment.

Preferred Technical And Professional Expertise

  • BA/BS or higher degree in marketing, business, journalism or relevant scientific or communications discipline.
  • Experience working in academia, journalism or research organization.
  • Background or general understanding of computer science, physical sciences, or technological research.


In addition to a competitive benefits program consisting of medical and life insurance, retirement plans, and time off, eligible employees may also have access to

IBM offers a wide range of resources for eligible IBMers to thrive both inside and outside of work.

  • 12 weeks of paid parental bonding leave. Family care options are also available to support eligible employees during COVID-19.
  • World-class training and educational resources on our personalized, AI-driven learning platform. IBM’s learning culture supports your restless attitude to grow your skills and build the depth and scale of knowledge needed to achieve your career goals.
  • Well-being programs to support mental and physical health.
  • Financial programs that empower you to plan, save, and manage your money (including expert financial counseling, 401(k), IBM stock discount, etc.).
  • Select educational reimbursement opportunities.
  • Diverse and inclusive employee resource groups where you can network and connect with IBMers across the globe.
  • Giving and volunteer programs to benefit charitable organizations and local communities.
  • Discounts on retail products, services, and experiences.

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.