Event Manager – Advanced Systems Group, LLC

Company Name: Advanced Systems Group, LLC
Location: New York, NY 
Type: Full Time

Job Description:

Advanced Systems Group LLC provides onsite managed services for a prominent global tech company based in Mountain View, California. We are searching for an Event Manager to join our onsite team.

Role Description:

An event manager is the project manager of events across the team to handle logistical management of all operations, such as booking a venue, ordering F&B, external supplier management for swags, branding and marketing assets etc. Event Manager has a critical role to create a smooth experience for all events.


  • Plan event from start to finish according to requirements, target audience and objectives
  • Come up with suggestions to enhance the event’s success
  • Prepare budgets and ensure adherence
  • Source and negotiate with vendors and suppliers
  • Be in charge of hiring personnel (Catering, waiters etc.)
  • Coordinate all operations
  • Lead promotional activities for the event
  • Supervise all staff (event coordinators, caterers etc.)
  • Approve all aspects before the day of the event
  • Ensure event is completed smoothly and step up to resolve any problems that might occur
  • Analyze the event’s success and prepare reports
  • Manage/participate, and oversee multiple events happening across North America
  • Ensuring large events and projects are organized and executed flawlessly and independently
  • Partner cross functionally with other teams

Minimum Qualifications:

  • At least 2+ years of experience as a Project Manager, Event Coordinator, Executive Assistant, or similar role.
  • Exceptional organizational skills and experience using GSuite
  • Excellent written and verbal communication skills and project management skills
  • Strong people and relationship-building skills.
  • Ability to keep large amounts of documents and metrics/data organized.
  • Track record in independent problem solving
  • Understanding of how to build scalable processes, automate your tasks, and author guides and documentation for others
  • The ability to own projects independently
  • A natural customer-centric / customer success mentality

Preferred Qualifications:

  • Understanding of software technologies and web development with community perspective in North America
  • Creative, out-of-box thinking and the ability to come up with novel, refreshing content
  • Comfortable in dealing with an audience of hundreds or thousands
  • Experience working with developers and/or developer communities
  • Comfortable working with an international, distributed team
  • A team player with the ability to exercise good judgment in a rapidly changing and oftentimes ambiguous environment
  • Proven aptitude and hunger for learning, an ability to develop and implement creative ideas, and the discipline to manage different projects to tight deadlines simultaneously