Event Coordinator – Kumon

Company Name: Kumon
Location:
Teaneck, NJ
Type:
Full Time


Job Description:

Kumon North America seeks an Event Coordinator to exercise responsibility in the planning, implementation, management and evaluation of 4 annual meetings and 26 regional forums. The Event Coordinator must be a self-starter with strong interpersonal skills, excellent attention to detail and ability to prioritize, multi-task and problem solve. The individual must be customer service focused and willing to participate in a collaborative team culture. Project management skills are key to this position.

The Event Coordinator will report to the Manager of Events Team.


Responsibilities:

Responsibilities include, but are not limited to the following:

  • Coordinate logistics for conferences and events for pre-planning, onsite event management and post-event.
  • Creation of event specifications and all resulting event orders, creation of menus and managing catering, room setup, internet, shipping, and décor, etc.
  • Manage vendors for all aspects of events including catering, signage, printing, shipping, destination management companies, etc.
  • Assist with managing conference content and “run of show” (presenter schedules, presentation management) for conferences.
  • Provide registration assistance/backup for registration inquiries, reports and other relevant functions.
  • Create conference communication pieces as necessary.
  • Oversee conference signage needs from inception, proofing and on-site placement.
  • Manage inventory and shipment of items as needed for conferences liaising with printing vendor, onsite venue and Kumon warehouse.
  • Performs other miscellaneous duties in support of conferences.

Qualifications:

  • Bachelor’s degree in hospitality, event management, business, communications, marketing or related field required
  • Minimum 3 years of overall experience
  • Ability to travel up to 15%, both domestic and international, and work overtime as needed to attend events and conferences (including weekends).
  • Knowledge of all elements of meeting logistics including: food and beverage, AV and transportation
  • Ability to work at the Kumon Headquarters Office in Teaneck, NJ
  • Excellent organizational/project management skills
  • Excellent Microsoft Office skills
  • Strong written, oral and non-verbal communication skills
  • Ability to effectively prioritize and execute serval project simultaneously conforming to shifting priorities, demands and timelines

 

 

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