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Event Coordinator – Forcepoint

Company Name: Forcepoint
Location
: Austin, TX 
Type: Full Time

Job Description:

Forcepoint is looking for an Event Coordinator who desires a career path with a purpose. We recruit only the smartest, most highly motivated people who can accept the challenge of working for a global leader in cybersecurity. A successful Event Coordinator at Forcepoint is obsessed with detail while still able to manage and deliver to the big picture to advance the company’s brand awareness and transformative leadership role in the security industry. And they recognize every event is an opportunity to make a true brand impact and appreciate internal and external events in all their forms whether large or small or virtual or physical.

An integral member of the Corporate Marketing team, the Event Coordinator works cross functionally to support the company’s most strategic corporate and demand generation events. The Event Coordinator should have experience supporting event planning, event task tracking to completion, attendee registration, onsite logistics, and post event execution including event inventory management.

Essential Functions

  • Support execution of internal and external conferences to include registration, housing, meeting space allocation, audio-visual, special events, transportation and more. Experience supporting large conferences and executive attendees is a plus.
  • Support virtual conferences, including working within digital event platforms, tracking deliverables, and working with production teams to deliver high quality virtual event outcomes.
  • Support event logistics planning in alignment with event theme and tactics for each show/event including booth design, layout, graphics and other event deliverables for physical and virtual events.
  • Partner cross-functionally on event deliverables in accordance with stated deadlines.
  • Support installations at tradeshows. Experience with shipping and large-scale shipments is a plus.
  • Help maintain and manage registration/hotel/air process with meticulous detail.
  • Assist with show service orders and purchase requisitions, event budget tracking and execution of events within budget and process.
  • Coordinate logistics with vendors such as exhibit houses, show management firms, show service vendors, hotels and specialty vendors.
  • Support food and beverage planning for large scale conferences.
  • Travel approximately 15% of time to event locations
  • Perform other duties and projects as assigned

Education and Experience

  • Bachelor’s degree or equivalent experience
  • 3-5 years’ experience in B2B event planning working within an agency environment
  • Tradeshow experience is required
  • Strong understanding of project management and timelines
  • Some experience with procurement process is preferred
  • Virtual events experience and experience working within digital platforms preferred
  • Keen attention to detail and proven organizational and time management skills
  • Ability to work effectively with people at all levels
  • Willing to do “whatever it takes” in the interest of a world class customer event experience.
  • Strong verbal and written communications skills; impeccable interpersonal skills.
  • High degree of proficiency with MS Office applications – PowerPoint, Excel, Word and Outlook
  • High degree of resourcefulness, flexibility, and adaptability.
  • Ability to deal with last-minute changes and deadlines while showing grace under pressure
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