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Event Coordinator – Akkodis

Company Name: Akkodis
: Austin, TX
Type: Full Time

Job Description:

This person will have excellent time management, meet strict deadlines, have keen attention to detail, strong communication skills both written and verbal, and the ability to manage multiple tasks while maintaining a high level of customer service.

Event Management Planning

  • Manage all aspects of event planning for Medical Education courses.
  • Prepares budget and monitors expenditures for each meeting.
  • Manages logistical support and provides direction to meeting staff, vendors, and hotel counterparts for in pre-planning, onsite execution, and post-planning. Meetings range in size from 40-500 attendees.
  • Conduct site selection and contract negotiation. Assists with city selection, creates, and sends RFPs, reviews, and presents proposals.
  • Cultivate relationships with hotel and AV partners and remain attuned to industry trends and market conditions in top destinations across the region.
  • Ensure adherence to all Compliance, Code Of Conduct, and local laws regarding interactions with Health Care Providers (HCPs)
  • Troubleshoot and handle any issues that arise on the event day
  • Conduct Venue sourcing and negotiations via Cvent Supplier Network (where applicable)
  • Compiles price lists and negotiates contracts for services, dates, times, and spaces.
  • Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes
  • Provide reports such as rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation, etc.
  • Knowledge of meeting planning policies, procedures, compliance, and business practices
  • Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
  • Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design

Reporting and Compliance

  • Manage Open Payment or other regulatory reporting for all activities
  • Adherence to S+N business conduct policies and procedures as well as local laws and regulations.
  • Maintain the highest standards of ethics and compliance.


  • Experience 5-7 years of progressive experience in meeting planning and coordination, preferably in the medical industry.
  • CMP Preferred
  • Cvent Advanced Certification Preferred
  • Strong background in hospitality and event management
  • Domestic travel required 25%
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