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Event Coordinator – AIG 

Company Name: AIG 
Location: New York, NY
Type: Full Time

Job Description:

General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.

The ideal candidate will be located in the New York City area with the ability to work from the office three to four days per week, which is consistent with AIG’s global guidelines.

Scheduling & Logistics

  • Support North America Events team with execution and logistics on all events.
  • Provide on-site event support, as needed.
  • Responsible for researching, vetting, and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, speakers’ bureaus, DMCs, restaurants and venues.
  • Book flights/hotels/cars for North America Events team.
  • Order and restock office supplies and special event supplies.
  • Inventory supplies and branded items.
  • Book conference rooms and schedule meetings.
  • Pack, ship, and track event supplies and/or collateral to events.
  • Create and print event materials including name badges, tent cards, and dinner cards.
  • Assist with briefing books.
  • Submit guest names to building security.

Database Management & Administration

  • Assist with proofing and editing collateral materials, registration websites, and invitations.
  • Assist with registering all events in Cvent.
  • Submit monthly Concur T&E expense reports for North America events team.
  • Submit monthly Visa Meeting Card expense reports and check requisitions.
  • Submit and process event invoices and track checks and wire transfers.
  • Maintain North America Events Calendar
  • Develop site visit itineraries.
  • Manage Events Team and Executive Leadership Team Contact Lists.
  • Maintain the department’s monthly event calendar and staff plan
  • Additional event-related responsibilities for upcoming events to be further defined once on board.

What we’re looking for:

  • Bachelor’s Degree with preferably 2+ years in Event Management, preferably in Professional Services or Financial Services.
  • Must be able to multi-task and be comfortable working in a fast-paced environment.
  • Strong project and time management skills. Must be able to prioritize projects.
  • Proficient in Microsoft Word, Excel, and Power Point.
  • Strong communicator – both written and oral.
  • Some travel will be required; 10% – 20%.

We are an Equal Opportunity Employer

It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

The base salary range for this position is $52,000.00 – 66,000.00 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview.

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