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Corporate Event Planner – Leidos

Company Name: Leidos
Location: Reston, VA
Type: Full Time

Job Description:

Leidos has a professional career opportunity in Reston, Va. for a Corporate Event Planner. The successful candidate will play a key role on the Leidos Corporate Events team, which is part of the Communications & Marketing team. Leidos Corporate Event Planners report to the Corporate Events Director and work closely with Leidos executives and stakeholders across the enterprise to plan and execute business meetings and special events that support our growth and mission.

The Corporate Events team provides full-service strategic event planning that drives business and achieves goals, and the team plans more than one hundred events annually across the U.S. and abroad. The job of the Corporate Event Planner is to provide executive-level event management support through industry experience, partnerships, and expertise. She/He is responsible for projects and processes within the area of event management that also includes procurement and financial reconciliation and budget tracking. Primary responsibilities include providing comprehensive, tactical meeting/event logistical support and event technology (e.g., Cvent) services for meetings, events, and conferences. The Corporate Event Planner provides support to the Board of Directors and Leidos Executive Leadership Team, as well as various leaders and teams across the enterprise.

Primary Responsibilities

  • Manage event venue site searches and third-party vendor assisting with RFP distribution and negotiations
  • Web-based event invitation and registration site builds (e.g., Cvent)
  • Group travel coordination
  • Budgeting & cost savings tracking
  • Organizing/archiving meeting data/files
  • Catering and audio-visual coordination
  • Attendee registrations
  • Onsite staffing/facility management
  • Conference materials development
  • Invoice payment/reconciliation
  • Manage stakeholders with end user customer service mindset and high level of care
  • Post event support including tracking ROI via online survey/evaluation and hot-wash meetings
  • Supplier procurement and budgeting
  • May provide concierge-level event service to the CEO, Executive Leadership Team, and Board of Directors
  • Ensuring policies and procedure are followed and compliant with Federal Government regulations
  • Travel (up to 25%) when necessary to support key meetings and events
  • Evening/weekend work may be required

Basic Qualifications

  • Bachelor’s degree from an accredited university or college with 2+ years of experience in the meeting management, conference planning, and/or event technology industry or Masters with prior relevant experience.
  • Able to manage multiple events/logistics simultaneously in a professional, organized fashion
  • Ability to manage competing priorities in fast-paced environment
  • Skills and aptitude for high-touch, concierge-level event service
  • Articulate, with strong written and verbal communication skills
  • Customer service oriented with aptitude for going above and beyond to exceed stakeholder expectations
  • Excellent computer/software and analytical skills, including Microsoft Outlook, Word, Excel and Power Point
  • Tech savvy with ability to create/maintain registration websites, surveys, email invitations, etc. using Cvent event solutions software
  • Team player with collaborative approach for managing complicated scenarios
  • Confident individual with the ability to interact with all levels of management
  • Detail oriented and organized
  • Ideal candidate will reside in the Washington, D.C. area upon start date and be able to work 3 days a week out of the company’s global headquarters in Reston, Va.

Preferred Qualifications

  • Cvent technology experience; experience with similar event technologies and/or basic html coding
  • Certified meeting professional designation
  • Active (past or present) related professional association membership(s)

Pay Range

Pay Range $49,400.00 – $89,300.00

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