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Conference Event Coordinator – Dexian

Company Name: Dexian
Location
: New York, NY
Type: Full Time

Job Description:

The ideal candidate should be able to complete daily responsibilities with limited supervision. It’s crucial that this individual be able to accomplish multiple tasks simultaneously in a fast-paced environment while maintaining a professional and friendly demeanor with both internals and externals. Our team is small but effective and we need someone who can learn quickly while proactively seeking out additional responsibilities. Ownership of one’s work is essential as new tasks arise rapidly and often. Following up on key details is one of the fundamental elements of the role and is paramount to our daily operations overall. We are often presented with new challenges and are thus looking for someone who can confidently adapt and respond in a timely and effective manner.

RESPONSIBILITIES

  • Assist, tend to, and anticipate guest needs
  • Work closely with internal partners including the kitchen, security team, audio visual team, events team and facility teams.
  • Manage the EMS reservation books
  • Organize and execute events and evening receptions
  • Assist in surveying guest experience and proposing solutions based on feedback
  • Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet and office supplies among others
  • Flexibility to work early mornings or late evenings as needed

QUALIFICATIONS

  • 2-3 years of Administrative and/or Hospitality experience
  • PR, event planning, or hospitality experience
  • Solid Microsoft Office skills (Word, Excel, PowerPoint)
  • Knowledge of EMS booking system is a PLUS
  • Basic Administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars
  • Excellent interpersonal and communication skills
  • Bachelor degree required
  • Keen attention to detail and excellent time management skills

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

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