Associate Events Producer, LB – Forrester Research

Company Name: Forrester Research
Location:
Cambridge, MA
Type:
Full Time


Job Description:

The Associate Events Producer is responsible for coordinating and supporting event logistics for US Leadership Boards events. Travel is required.

Responsibilities

  • Manage planning and logistics for all Leadership Boards (LB) events (five to seven global meetings per year and multiple smaller events per quarter with 10 to 30 attendees).
  • Be responsible for the $1.2 million LB events budget.
  • Liaise with the larger Forum events team for space sharing, shared vendor ordering, and LB member experience preparation.
  • Source suitable venues for standalone meetings, and negotiate the best possible contracts.
  • Manage all pre-event communication, including creating all internal web pages, registration information, and templates for client communication.
  • Work with Forrester’s internal creative team to develop any branded collateral or client giveaways.
  • Purchase all inventory of supplies, including speaker thank-you gifts, and manage the shipment of supplies to and from events.
  • Assemble all meeting documents, including name badges, tent cards, agendas, attendance tracking, and feedback forms.
  • Act as the primary logistics contact onsite for all LB events, including setup, onsite registration, and management of other LB staff onsite.
  • Research and manage the planning of offsite member networking dinners, including all necessary transportation and entertainment.
  • Aggregate post-event feedback and communicate results to the internal teams.
  • Collaborate with the EMEA events logistics team to organize and ship meeting supplies for European events.

Qualifications

  • Three to five years of event planning experience.
  • A Certified Meeting Professional (CMP); this is preferred but not required.
  • Strong written and verbal communication skills and good interpersonal skills.
  • Proven project management skills.
  • Good PC skills, especially with Microsoft Excel, Word, and PowerPoint.
  • Prior experience with event registration or marketing platforms is preferred.
  • Someone who is detail-oriented with excellent follow-up.
  • Someone who is comfortable working under pressure and to strict deadlines.
  • The ability to travel, as regular travel within the US is required.

 

 

 

 

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